Administrative Assistant

We are seeking a talented Administrative Assistant / Community Engagement Coordinator for a short-term contract with one of our esteemed clients. This position is administrative in nature and requires strong organizational and event planning skills. The position will primarily focus on administrative tasks and data management to support events and volunteer programs. This individual will handle logistical planning, data entry, and communication tasks to ensure smooth operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain and update event and volunteer databases using tools like Formstack and Salesforce.
• Perform accurate and timely data entry for event registration, ticket sales, and volunteer applications.
• Create and manage spreadsheets, reports, and schedules for event and program tracking.
• Assist with creating event materials, including schedules, name tags, and program guides.
• Support marketing efforts by tracking campaign metrics and assisting with content creation in Canva.
• Schedule and organize meetings, prepare agendas, and document meeting notes.
• Track and organize volunteer hours, placements, and program statistics.
• Provide general administrative support such as filing, document management, and responding to inquiries.
• Ensure accurate sponsor recognition in event materials and records.

REQUIREMENTS:

• Proven experience in administrative roles with a focus on data entry and organizational tasks.
• Proficiency with tools like Formstack, Salesforce, and Canva is highly desirable.
• Excellent attention to detail and accuracy in data management.
• Strong organizational, communication, and time-management skills.
• Ability to work collaboratively in a team environment.
• Bachelor’s degree is a plus.