What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Tennessee Automatic Sprinkler, Inc.?
Overview
We are seeking a highly organized and proactive Receptionist/Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing excellent customer service and administrative support. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple tasks effectively.
Responsibilities
- Greet visitors and clients warmly, providing a positive first impression of the company.
- Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate personnel.
- Maintain an organized filing system for both physical and digital documents.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Perform data entry tasks accurately and efficiently using Microsoft Office Applications and other applications as needed.
- Provide proofreading support for documents to ensure accuracy and professionalism.
- Support team members with administrative tasks as a personal assistant when required.
- Handle customer service inquiries with professionalism and courtesy, ensuring client satisfaction.
Qualifications
- Proven experience as a receptionist or in an administrative role is preferred.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook) is essential; experience with accounting software is a plus.
- Basic accounts payable and accounts receivable knowledge is mandatory.
- Strong customer service skills with a friendly demeanor.
- Excellent time management skills with the ability to prioritize tasks effectively.
- Attention to detail and strong organizational skills are a must.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Previous experience in clerical work or data entry is advantageous.
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $15.00 - $20.00 per hour
Expected hours: No more than 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Work Location: In person
Salary : $15 - $20