What are the responsibilities and job description for the Accounting Specialist III position at Terra State Community College?
Position Summary:
Essential Duties and Responsibilities Include:
Program Area Responsibilities (as applicable):
Certificates, Licenses, Registrations (as applicable):
- Serves as the primary Cashier, performing duties related to recording fee payments, prepare/calculate deferred payment plan forms, return of federal financial aid, and accounts for collection.
Essential Duties and Responsibilities Include:
- Receives student payments, includes posting in software system, credit card machine, and on-line payments through the student portal.
- Analyzes and process invoices, vouchers, and other documentation relating to third party accounts. Place credits on students’ accounts through “linking” to the third-party contract. Process refunds and adjustments, as needed. Conduct correspondence relative to the third-party contracts.
- Acts as a liaison between students and their third-party organizations supplying the tuition benefits. Conduct correspondence relative to these third-party accounts.
- Monitors automated processing of cashier’s sessions daily to the general ledger.
- Performs daily reconciliation of Student Accounts Receivable to the General Ledger.
- Implements, tests and participates in approval of new development, modifications and Banner upgrades as it relates to the Cashier’s Office.
- Distributes financial aid awards, loans, internal scholarships, and processes external scholarships and excess financial aid funds and adjustments to student accounts from the financial aid module, and calculating refunds on student accounts.
- Complete weekly Journal Entries to record drawdowns for federal refunds and the disbursement of funds to students.
- Assists students in setting up deferred payment plans and assists with monitoring deferred payment plans, mailing statements, and applying late fees.
- Calculates and enters book vouchers in the College store system and posting to student accounts for students receiving third-party sponsorship.
- Monitors the electronic exchange of data through uploads/downloads within the College and with outside companies. Develops, implements, and maintains procedures to handle incoming/outgoing data as it interfaces with pre-existing information within the student account including BankMobile, PayPal, and future College systems.
- Back-ups preparation of daily deposit, includes importing on-line payments made through the student portal, generating and reconciling deposit worksheet, and takes deposits to bank(s) daily.
- Works closely with Financial Aid, Records, and Student Affairs to coordinate processes and schedule of events such as development of non-pay listing for drops, FYI Dates, etc.
- Processes miscellaneous receipts (10’s) for deposit.
- Enter Kern Center and Neely Center deposits as a miscellaneous receipt.
- Completes monthly Bank Reconciliations.
- Codes students in billing categories and performs the agency and company billings.
- Responds to student inquiries regarding their account.
- Assists in year-end A/R procedures for preparation of the college’s annual audit.
- Performs other duties as assigned.
Program Area Responsibilities (as applicable):
- N/A
- Bachelor’s Degree in Accounting or related field.
- One to two years of work experience in Accounting preferred.
- Ability to effectively communicate with others.
- Proficient in Microsoft Office and Outlook.
- Demonstrated ability to work with a diverse group of students.
- Ability to multi-task in a fast-paced environment.
- Experience with cash receipts required.
- Effective verbal, written, and listening communication skills.
- Effective problem-solving skills.
- Excellent customer service skills
- Basic knowledge of financial aid preferred
Certificates, Licenses, Registrations (as applicable):
- N/A
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus.
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
