ACCOUNTING SPECIALIST I

We are seeking an energetic and dynamic Accounting Specialist I.

Wood County Board of Developmental Disabilities (WCBDD) coordinates services for over 1,000 people with developmental disabilities in Wood County.  Our mission is to support, empower, and inspire. 

The ideal candidate will be a highly self-motivated problem solver, flexible, detail oriented, and is a team player with time management skills, organizational skills, and leadership skills.

Accounting Specialist I

• Civil Service Appointment:  Classified
• Bi-weekly Hours:  80, Full-time
• FLSA:  Non-exempt
• Healthcare Benefits:  Eligible
• Normal Working Hours:  M-F, 8:00am - 4:30pm

Job Responsibilities:

• Is responsible for the knowledge and understanding of relevant local, state, and federal mandates, Ohio Revised Code, and other governing regulations pertaining to the agency wide accounting system. Is proficient in Generally Accepted Accounting Principles (GAAP) to ensure compliance. Maintain accurate and detailed financial records of the Wood County Board of DD including accounts receivable and accounts payable for all departments within the agency according to local, state, and federal mandates, Ohio Revised Code, and other governing regulations.
• Provide quality customer service to agency-wide departments, outside providers and vendors, both in person and by telephone/email. Provide expertise to employees in answering questions and resolving issues to meet requirements of Board policies and procedures. 
• Independently responsible for the preparing, reconciling and auditing of all County Board invoices in a timely manner for submittal to the Wood County Auditor. Ensure all purchases and audits conform to local, state, and federal mandates, Ohio Revised Code, other governing regulations and Board policies and procedures.
• Responsible for tracking, billing and reporting of individual served Local Funds as Last Resort for cost projection reports authorized by Medicaid Department using Brittco software. Liaison with Medicaid Department and outside providers in resolving discrepancies in board-wide contracts and billings from private providers in relation to cost projection reports.  
• Collaborate with Medicaid Department to process payables for Family Support Services.  Responsible to independently audit, verify, and process invoices in a timely manner to submit to the Wood County Auditor. Track and record all Family Support Services payments for individuals in an individual software program (Brittco). 
• Use decision-making skills to audit, validate, modify, and classify internal financial documents for all board-wide revenue and expenses. Perform reviews on previously coded documents for errors and allocate corrections accordingly.  
• Independently serve as the administrator of WCBDD’s Amazon commercial account and responsible to validate, classify and process all invoices for all departments within the agency according to local, state, and federal mandates, Ohio Revised Code, and other governing regulations. 
• Advise and consult in decision making with Fiscal Coordinator and other administrative personnel, any fiscal problems, technical accounting procedures and/or interpretation and application of policies and relevant statutory requirements. Assist in the development and implementation of board wide accounting, control and data processing systems; agency policies and procedures used as guideline utilization for Board accounting system; and agency-wide fiscal processes for employees to meet Wood County Auditor mandates.
• Independently perform financial tasks for processing monthly and year-end financial GAAP/GASB reporting to the Wood County Auditor’s Office, including but not limited to accounts receivable and accounts payable, reconciliation, pay-in information, and prepaid information.
• Collaborate with various departments to process board wide revenue and expenses for MAC and Respite Programs. Responsible to independently audit, verify and process Program documentation.  
• Independently responsible for tracking and recording revenue and expenses for agency Housing Program, not inclusive of, room & board, utilities, and food expenditures.  Maintain deeds and all county courthouse documents for all agency or board-owned homes. Track and record all CCA funding and related costs for new homes and those requiring home modifications. 
• Responsible for tracking and recording board-wide capital, major projects and works closely with maintenance department to ensure accuracy of all project processes and costs. Report all depreciable items to Fiscal Assistant for asset and inventory reporting.
• Knowledge of independent software program (Brittco) for collecting and reporting data information during audits and cost reporting. Proficient in file relations of internal software to assist in troubleshooting and resolving board-wide issues.
• Responsible for recording and oversight of tracking board-wide contracts and agreements. Compiles historical data to assist Administrative Assistant Supervisor and Superintendent in decision-making of developing contract amounts for board-wide contracts and agreements up for renewal or new contracts providing similar services.
• Assist in agency/County Board annual budget preparations and monitor fund account allocations throughout the year and offer solutions for any discrepancies. Develop and/or update charts as needed.  Work in partnership with Fiscal Coordinator in compiling financial documentation and completing DODD Cost Reports – Revenue–Schedule C and other schedules as needed.
• Independently prepare invoices, financial, statistical, and operational reports as requested and/or required by Superintendent, management, all departments and Wood County agencies. 
• Maintain all documentation and process payments for the Voucher and Emergency Voucher Programs for individuals served. 
• Responsible for calculating, processing and tracking billings for Wood Lane School LEA Billings.
• Responsible for knowledge and understanding of DODD website to retrieve the revenue reporting from Targeted Case Management (TCM) billing for Waiver funding.  Record and track revenue documentation to be used for DODD Cost Reporting.
• Prepare monthly invoices and maintain revenue accounting records for vehicle leases for both outside providers, and individuals utilizing board-owned Transition homes. Track and maintain accounting records for all outside private providers for county board property that is utilized as office space/Day Services, etc.
• Collaborates with Fiscal team to prepare and process department records retention schedule to ensure compliance with the Ohio Historical Society and Wood County Records Commission in accordance to State mandates.
• Maintain adequate filing system for all agency financial records/documents, prepare weekly deposits, monthly pay-ins, and issues receipts for cash received.  Reconcile monthly bank statements.
• Serves as emergency back-up to Fiscal Assistant and/or Accounting Specialist I in preparing and performing financial reporting for OPERS Carryover for private providers, and month-end auditing.
• Duties such as, but not limited to representing agency to community through attendance at meetings or presentation before groups.  Attend conferences, workshops, etc. designed to enhance professional growth.  Assume other related duties as assigned by supervisor and/or administration.

Knowledge, Skills, and Abilities:

• Integrity, honesty, and ethical standards of behavior and decision-making principles
• Carries out policies and procedures in a consistent manner
• Excellent organizational and time management skills
• Strong analytical, troubleshooting, and problem-solving skills
• Ability to make independent decisions
• Accept changes as a positive
• Ability to handle confidential information
• Excellent interpersonal skills
• Strong verbal and written communication skills
• Proficient in Microsoft Office programs (Word, Excel, PowerPoint)