What are the responsibilities and job description for the Executive Assistant to SVP of Marketing position at Terra?
Terra, the award winning, Miami-based real estate development company carefully chooses projects that have a positive impact on their surroundings and, by extension, on the people who live there. When planning a new development, Terra takes a dynamic role with the city and neighborhood to activate its potential as a community, maximizing the way in which people are able to live and work; creating new and innovative ways for the urban & suburban landscape to evolve. The firm has cultivated a portfolio of more than five million square feet of residential and commercial real estate valued in excess of $8 billion and is active across all major real estate asset classes, including multifamily apartments, luxury condominium and single-family residences, retail and office space, hotels, and industrial properties. Terra has achieved international acclaim for its commitment to design excellence, resiliency measures, and sustainable development and has been continuously transforming South Florida into the prosperous metropolis we know today.
General Responsibilities
We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to the SVP of Marketing. The ideal candidate will act as a trusted partner, ensuring the executive’s time and priorities are managed effectively while maintaining confidentiality and handling a wide range of responsibilities.
- Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize meeting agendas, presentations, and supporting materials.
- Screen and prioritize emails, calls, and correspondence.
- Assist in the planning and execution of key initiatives and projects.
- Track progress and deadlines, ensuring follow-ups are completed.
- Collaborate with internal and external stakeholders to ensure seamless project delivery.
- Serve as the primary point of contact between the executive and internal/external stakeholders.
- Draft, edit, and proofread communications, reports, and documents.
- Represent the executive in meetings or events when required.
- Maintain an organized filing system for documents and records.
- Anticipate the executive’s needs and provide proactive solutions.
- Maintain a high level of discretion and confidentiality at all times.
Requirements
- Minimum 4 years of experience as an Executive Assistant or in a similar role supporting C-level executives.
- Excellent communication skills, both written and verbal
- Strong organizational and time management abilities
- Proficient in Microsoft Office Suite and calendar applications
- Detail-oriented with high accuracy standards
- Ability to prioritize tasks and manage multiple demands simultaneously
- Discretion and ability to handle confidential information
As a team member at Terra, you’ll enjoy:
- Career advancement and bonus opportunities
- Comprehensive benefits package, including health, vision, dental insurance, and FSA (Flexible Spending Account).
- Employer-paid life and disability insurance.
- Employer matching 401k.
- Employee team building events.
- Company paid monthly lunches.
- Paid Time Off and paid Holidays
