Coordinator ii

Job Description

Who we are

The Division of Finance and Business Services provides a broad set of financial, analytical, budget, enrollment, and business services to the entire campus.

The division aligns personnel and functions to provide customer-focused financial process improvements and standard financial and business processes across campus.

As a part of the Division of Finance and Business Services, we provide support to the School of Performance, Visualization & Fine Arts.

This School offers skills, innovation, and leadership development in a broad degree path for students seeking a fine arts career.

We invite you to learn more about our division at and the School at :

What we want

The Business Coordinator II, under general supervision, is responsible for providing support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data.

What you need to know

Salary : Compensation will be commensurate to the selected hire’s experience.

Special Note : A cover letter and resume are strongly encouraged. You may upload them on the application under the CV / Resume section.

Required Education and Experience

Bachelor’s degree or equivalent combination of education and experience.

Three years of related experience in general office, accounting, or personnel operations.

Required Knowledge, Skills, and Abilities :

Knowledge of word processing and spreadsheet applications.

Excellent oral and writing skills.

Interpersonal and communication skills.

Planning and organizational skills.

Ability to multi-task and work cooperatively with others.

Preferred Special Knowledge, Skills, and Abilities :

Knowledge of FAMIS, Concur, Aggiebuy and iPayments.

Ability to cultivate and maintain professional working relationships with people of various backgrounds.

Essential Duties / Tasks

Travel Administration

Oversees, coordinates, and implements travel procedures and activities within the School travel unit.

Oversee the preparation of travel vouchers and expense reports using the Concur travel system within three business days of receipt of all documents from the traveler.

Reconciles all travel accounts.

Prepares monthly and annual reports for travel using the Concur travel system.

Works with account administrators concerning funding for travel expenses.

Coordinates the maintenance of travel files and keep them organized.

Serves as the primary liaison between the College and all of the various fiscal offices concerning prompt and accurate payment of travel related documents.

Distributes travel information in a timely manner within the College.

Follows up on all inquiries and outstanding items in a professional and timely manner.

Stays abreast of all System and College rules and regulations and keep travelers informed.

Develops and keeps current travel related forms, resource materials, and written procedures to assist travelers.

Work with faculty and staff to resolve travel problems.

Accounts Payable & Receivable

Performs monthly reconciliation of procurement card purchases within a given time frame through Concur system.

Maintains budgets within departmental accounts and supervising outgoing / incoming payments.

Reviews and audits reconciliations of multiple unit accounts.

Communicates cash handling procedures, coordinates / approves cash handling activities, implements / coordinates purchasing activities, coordinates routine fiscal activities, proposes solutions to routine financial problems, and maintenance of departmental financial business files.

Business Team Support & Customer Service

Responds to inquiries from vendors, Financial Management Operations, and internal staff and serves as liaison with Financial Management Operations Department.

Proposes and implements solutions to routine financial problems for the department.

Assists in planning, developing, implementing, coordinating, and monitoring business programs or services.

Provides input to policies and interprets policies and procedures.

Serves as a liaison with financial, payroll, Sponsored Research Services, and / or human resources.

Investigates errors on routine financial transactions and recommends and initiates appropriate corrective action.

Departmental Accounting

Maintains detailed knowledge of disbursement rules and procedures for Texas A&M University, AgriLife Research, and Texas A&M Foundation funds.

Maintains sufficient knowledge pertaining to TAMU Purchasing Guidelines and the purchasing system.

Communicates relevant compliance and procedures to customers.

Reviews vouchers and requisitions for compliance with purchasing procedures and account restrictions.

Trains appropriate staff and student workers on rules and procedures.

Assists with the administration of contracts and grants.

Assists with departmental administration as needed.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.

Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

with Texas A&M contributing to employee health and basic life premiums

of annual paid holidays

Up to and at least month

Automatically enrollment in the Teacher Retirement System of Texas

Health and Wellness :

Professional Development : All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and more

and for completing a degree while a Texas A&M employee

For additional information on benefits

Last updated : 2024-11-26