Research Compliance Coordinator

Job Description

Who We Are

The Division of Research is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world.

What we want

The Research Compliance Coordinator is responsible for providing assistance in research compliance, including export controls, research security, visiting scholar reviews, foreign person employee reviews, and program coordination.

What you need to know

Salary : Compensation will be commensurate to selected hire’s experience.

Special Instructions : A cover letter and resume are strongly recommended. You may upload these in the CV / Resume section.

Required Education and Experience :

Bachelor's degree in applicable field or equivalent combination of education and experience.

Three years of research administration, export control, or related experience

Preferred Qualifications :

Experience in a regulatory affairs compliance, research administration / compliance, or export control related area.

Law degree or legal experience; EAR and / or ITAR certifications.

Working knowledge of export control regulations, research compliance, federal grant and contract regulations and practical application of current research administration issues.

Working knowledge of electronic systems used in facilitating export control compliance (i.e. Visual Compliance, SNAP-R, Maestro, AggieBuy, Maestro, Concur, Dimensions, etc.).

Knowledge, Skills, and Abilities :

Exceptional organizational skills with the ability to prioritize and manage a large volume of work under pressure with competing needs.

Exceptional interpersonal and communication skills with strong commitment to customer service.

Ability to carry out tasks independently.

Working knowledge of Federal and University regulations pertaining to financial conflicts of interest, and / or experience in sponsored research administration or education.

Ability to multi-task and work cooperatively with others.

Excellent written and verbal communication, analytical, and organizational skills.

Discretion and ability to maintain confidentiality.

Knowledge of word processing, spreadsheet, and database applications.

Must be detail oriented

Essential Duties / Tasks :

Export Control -

Assists the director with the review of visiting scholar requests to ensure compliance with federal, state, and University policies, rules, SAPs, and guidelines.

Log, track, and follow-up on all new foreign person employee requests.

Maintain all employee spreadsheets and metrics data.

Responsible for file setup and monitoring.

Conduct applicable restricted party screenings.

Monitors document submissions, reports, and notices for quality control, and maintains records.

Communicates with and provides timely responses related to employment reviews, including issues.

Visiting Scholars -

Assists the director with the review of visiting scholar requests to ensure compliance with federal, state, and University policies, rules, SAPs, and guidelines.

Monitor Visiting Scholar email box.

Log, track, and follow-up on all Visiting Scholar requests.

Maintain all visiting scholar spreadsheets and metrics data.

Responsible for file setup and monitoring.

Conduct applicable restricted party screenings.

Monitors document submissions, reports, and notices for quality control, and maintains records.

Communicates with and provides timely responses related to Visiting Scholar reviews, including issues.

Creates and assigned UIN and Net ID to Visiting Scholars.

Monitors access and termination of visitor Net ID accounts.

Assign, monitor and track required visiting scholar trainings.

Program Coordination

Assists with the coordinating the development, modification and implementation of policies and procedures relating to all applicable program areas.

Reviews and updates SOPs. Maintains updated list of SOPs.

Coordinates with existing program staff to maintain electronic ensuring all are up-to-date and complete.

Assists staff in the development of training materials.

Assists in updating and maintaining online training resources and other materials and program websites.

Serves as a liaison between the programs and the research community as appropriate.

Consults and advises faculty, staff, and students in the preparation of required documents based on knowledge of guidelines, rules and Federal regulations.

Performs other duties as assigned.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

with Texas A&M contributing to employee health and basic life premiums

of annual paid holidays

Up to and at least month

Automatic enrollment in the Teacher Retirement System of Texas

Health and Wellness :

Professional Development : All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and more

and for completing a degree while a Texas A&M employee

Other Requirements and Factors

• This position is security sensitive
• This position requires compliance with state and federal laws / codes and Texas A&M University System / TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
• Must be a U.S. citizen or permanent resident to apply