Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Finance - College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents, and lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As part of the Division of Finance and Business Services, we service the College of Arts & Sciences, which includes 18 departments and more than 130 academic departments that offer students the opportunity to participate in ground-breaking research and immersive field work with world-renowned experts. Learn more about us at https://artsci.tamu.edu. We serve by:

• Providing outstanding service to our stakeholders
• Facilitating best practices, including ensuring compliance with laws and regulations
• Creating a culture of life-long learning and professional development within our Division
• Engaging in responsible stewardship of financial and people resources in a sustainable manner
  
  
  

We invite you to learn more about our division at https://finance.tamu.edu/index.html

What we want

The Business Coordinator I provides business support and coordination of a variety of business activities, including reviewing business documents for the unit head and assisting in developing, monitoring, and reporting accounts and unit budget data as directed.

What you need to know

Salary: Compensation will be based on selected hire’s education and experience.

Special Note: A cover letter and resume are strongly encouraged. You may upload them on the application under the CV/Resume section.

Position Details: This is an in-office position, requiring availability to work Monday - Friday from 8am - 5pm.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience in general office, accounting, or personnel operations.
  
  
  

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.
• Ability to work with others and be helpful, respectful, approachable, and team oriented.
• Ability to build strong working relationships and a positive work environment.
  
  
  

Preferred Qualifications:

• High degree of self-initiative and ability to think and work independently.
• Working knowledge of Workday, FAMIS/Canopy, AggieBuy, Concur, and I-Payments.
• Working knowledge of university disbursement policies.
  
  
  

Essential Duties/Tasks:

Accounts Payable/Accounts Receivable:

• Coordinates purchasing and accounts payable activities for the unit.
• Interprets and applies System policies and regulations and University Rules as they pertain to financial transactions.
• Collects data and responds to inquiries from vendors.
• Serves as liaison with Financial Management Operations (FMO) and first point of contact for vendors.
• Assists faculty and staff with questions and processes related to purchasing and accounts payable.
• Processes vouchers, requisitions, contracts, memberships, and individual reimbursements in AggieBuy.
• Audits transactions, investigates errors, and takes appropriate corrective action.
• Reconciles vendor invoices with appropriate backup to ensure charges are accurate.
• Serves as allocator in Concur.
• Collects and reviews payment card receipts for discrepancies and reallocates charges to appropriate object code and accounts.
• Maintains application process for faculty and staff individual payment card(s).
• Coordinates interdepartmental transfers (IDTs), department budget requests (DBRs), departmental correction requests (DCRs), I-payments, and participant payments.
• Posts transactions in QuickBooks and generates monthly reports for faculty members and programs.
• Monitors incoming revenue and transactions related to field trips and placement exams.
• Assists with year-end closing activities as required.
• Serves as backup for processing Texas A&M Foundation vouchers and transfers. Serves as backup for posting department scholarships.
  
  
  

Travel & Other Duties:

• Assists departmental personnel with the preparation of travel authorization requests and expense reports in Concur.
• Audits travel authorization requests and expense reports in Concur.
• Ensures compliance with complex travel procedures for domestic and foreign trips.
• Tracks and analyzes departmental travel expenditures and provides periodic reports.
• Disseminates travel information and updates on rules and procedures.
• Composes unit business-related correspondence involving travel matters and inquiries.
• Maintains application process and credit limits for department employee travel cards.
• Performs other duties as assigned, including providing front desk coverage as needed.
  
  
  

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee
  
  
  

For Additional Information On Benefits Click Here

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.