Program Coordinator I

Job Title

Program Coordinator I

Agency

Texas A&M University Health Science Center

Department

Associate Dean Round Rock

Proposed Minimum Salary

Commensurate

Job Location

Round Rock, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What We Want

The Program Coordinator I coordinates and facilitates activities for Texas A&M College of Medicine’s (COM) undergraduate medical education programs to include administrative, education and accreditation responsibilities; provides administrative support to clerkship and site directors, faculty, and peer clerkship coordinators; serves as liaison to education administration, students, faculty and staff, and clinical affiliate healthcare providers and staff.

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Schedule: The schedule for this position is Monday-Friday 8am-5pm; some after-hours and weekend work may be required; travel to health systems within the surrounding area and to other College of Medicine campuses will be required.

Location: This position is located in Round Rock, Texas.

Required Education And Experience

• Bachelor's degree or any equivalent combination of training and experience (eight years of experience with high school graduation or four years with an Associate's degree)
• Two years of experience in office administration or project management including experience in education administration and/or coordination
  
  
  

Required Knowledge, Skills, And Abilities

• Working knowledge of spreadsheet, presentation, and word processing software programs
• Excellent interpersonal and communication skills and ability to plan and organize effectively
• Ability to multi-task and work cooperatively with others
• Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines
  
  
  

Preferred Qualifications

• Master’s Degree
• 5 years of experience in medical education or student services coordination
• Experience managing and/or coordinating delivery of medical curriculum and student affairs services
  
  
  

Responsibilities

• Curriculum Delivery Coordination: Coordinates workflow with the aid of health education software; manage student schedules, documentation, evaluations and grades for UME. Supports the preparation and presentation of course activities. Coordinates activities related to educational conferences, meetings, lectures, laboratory sessions, examinations and special events as directed by curriculum and leadership.
• Student Services: Serves as point of contact for students; handle day-to-day communication with students by phone, email and/or in-person. Provides information on course offerings, syllabi and clinical rotation requirements to assist students in the preparation of rotation schedules. Serves as liaison to the College of Medicine Office of Student Affairs; assists with the coordination of student organization events and meetings. Facilitates, controls, and maintains credentialing documentation for medical students to ensure successful clinical affiliation teaching rotations on the Round Rock campus.
• Communication and Team Cooperation: Interacts with students, faculty, staff and external stakeholders. Liaises with affiliate partners, i.e., healthcare systems, clinics, and community organizations. Maintains strict confidentiality with regards to all FERPA and HIPPA documentation, i.e., student records. Processes and facilitates Round Rock medical student documentation to ensure successful away/off campus clinical rotations. Distributes campus information such as course/workshop start reminders and notifications for upcoming campus activities.
• Curriculum Management: Collaborates with medical education coordinators and course leadership to organize and disseminate course materials required of curricular blocks, threads, clerkships and electives within COM’s undergraduate medical education program (UME). Administers curriculum in an e-learning environment utilizing the Canvas learning management system as well as additional required software applications.
• Accreditation: Compiles and maintains data to ensure compliance with institutional and program accreditation requirements, i.e., LCME and SACS. Coordinates and prepares materials for continued institutional accreditation.
• Budgeting and Fiscal Support: Assists in developing clinical education budget for clinical and elective education program. Reconciles clinical education units for prompt remittance eimbursement. Prepares purchase order requests and reports necessary for payment processing in a timely manner.
  
  
  

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. 

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees
  
  
  

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.