Financial and Administrative Manager

We are seeking a competent, collaborative, and experienced Financial & Administrative Manager to manage the financial health of our organization as we transition leadership. This role is critical in ensuring that TCLF continues to operate smoothly and efficiently, fulfilling our mission while maintaining financial sustainability. The Financial & Administrative Manager will be responsible for financial planning, managing cash flow, reviewing and submitting invoices, preparing financial reports, and ensuring compliance with relevant regulations. The Financial & Administrative Manager will also be responsible for all personnel-related recordkeeping, including personnel file management, disbursements for expense reimbursements, healthcare, paid time off.

Activities and Responsibilities

Financial Planning & Analysis:

• Develop and maintain financial reports to support organizational planning and decision-making.
• Monitor and manage cash flow to ensure the financial stability of the organization.
• Provide financial analysis, reports, and advice to support programmatic and operational decision-making.
• Plan and launch fundraising campaigns.

Budgeting & Reporting:

• Lead the annual budgeting process, including forecasting revenue and expenses.
• Prepare grant proposal budgets in collaboration with the project team.
• Prepare monthly, quarterly, and annual financial reports for the Executive Director and Board of Directors.
• Maintain expense allocation tracking for all direct charged expenses.

Grant Reporting and Compliance:

• Track and report on grant expenditures, ensuring compliance with funder requirements.
• In collaboration with project teams,

- Prepare and submit all grant reimbursement and advance requests.

- Track all expenses and budget balances, ensuring all expenses are allowable and properly documented.

- Prepare and submit all grant financial reports.

Accounting & Bookkeeping:

• Enter and categorize expenses and revenue in Quickbooks.
• Manage daily accounting operations, including accounts payable and receivable, payroll, and general ledger.
• Review, check, and submit invoices, ensuring accuracy and compliance with funder and organizational policies.
• Manage and monitor staff timesheets, healthcare reimbursements, and paid time off.
• Supervise bookkeeper’s work, including review of monthly cash reconciliation to ensure accuracy and integrity.
• Be the primary point of contact for questions on expenses and reimbursements.

Compliance & Risk Management:

• Ensure compliance with federal, state, and local regulations, including tax filings and audit requirements.
• Manage relationships with external auditors, ensuring the timely completion of annual audits.
• Identify and mitigate financial risks to the organization.
• Keep and update the calendar of all major financial deadlines. Meet all deadlines.
• Manage all vendor registrations, grant reporting and payment accounts, including sales tax exemptions.
• Organize all financial files using naming conventions with a well-organized file structure.

Administration:

• Manage personnel files, onboarding, offboarding, and track performance review schedules.
• Monitor and approve staff healthcare reimbursements.
• Develop administrative procedures as needed for organizational continuity and stability.
• Maintain clear documentation of administrative procedures.

Collaboration & Leadership:

• Collaborate with project leads and staff to ensure alignment between financial management and programmatic goals.
• Provide training and support to staff on financial policies and procedures.
• Assist the Board of Directors with financial oversight and strategic planning.

Required Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Minimum of 5 years of experience in financial management.
• Minimum 2 years experience using Quickbooks Online
• Strong understanding of financial management, including grant management and compliance.
• Developing and managing grant budgets, government contracts, and other restricted revenues, strong understanding of nonprofit revenue classification.
• Experience supporting internal auditing and organizational reporting efforts.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word).
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication and interpersonal skills, with the ability to work collaboratively across teams and multiple projects.
• Ability to translate financial reports into understandable narratives for a variety of stakeholders.
• Commitment to TCLF’s mission and values, with a passion for local food systems and rural economic development.
• Background check required.
• At least 1 year of personal work to dismantle racism.

Preferred Qualifications

• 10 years of experience in financial management
• 2 years of financial management experience in the private sector.
• 10 years experience using Quickbooks Online
• Experience managing an annual budget of $1 - $3 million
• CPA license in good standing
• Speak and write fluent Spanish.
• Experience with Google Ads & Analytics
• Experience working in a fully remote environment.
• Experience working on a farm or ranch and/or rooted in the agricultural community.
• More than 5 years of personal work to dismantle racism.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Choose your own hours

Application Question(s):

• Tell us about your engagement as a consumer or through work with farms, farmers markets, or other local food businesses.

Experience:

• Quickbooks Online: 2 years (Required)
• Financial management: 5 years (Required)

Ability to Commute:

• Elgin, TX 78621 (Preferred)

Ability to Relocate:

• Elgin, TX 78621: Relocate before starting work (Required)

Work Location: Hybrid remote in Elgin, TX 78621

Salary : $50,000 - $60,000