Bilingual Administrative Assistant

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in a fast-paced office environment. The ideal candidate will possess strong clerical skills and have experience in providing executive administrative support. This role is essential for ensuring the smooth operation of our office, managing schedules, and facilitating communication across departments.

Duties

• Provide comprehensive administrative support to executives and team members, ensuring efficient workflow.
• Manage calendars, schedule appointments, and coordinate meetings, including preparation of necessary materials.
• Serve as the first point of contact at the front desk, greeting visitors and answering phone calls with professionalism and courtesy.
• Utilize DocuSign for document management and electronic signatures, ensuring timely processing of important paperwork.
• Maintain organized filing systems for both physical and digital documents, ensuring easy access to information.
• Proofread documents for accuracy and clarity before distribution.
• Assist with various clerical tasks such as data entry, maintaining records, and preparing reports as needed.
• Collaborate with team members to improve administrative processes and enhance overall efficiency.
  
  

Skills

• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficient in Google Suite applications (Docs, Sheets, Calendar) for document creation and management.
• Excellent phone etiquette and interpersonal skills to communicate effectively with clients and colleagues.
• 3 years of experience in providing executive administrative support in a corporate environment is preferred.
• Familiarity with DocuSign or similar electronic signature platforms is advantageous.
• Attention to detail with strong proofreading abilities to ensure high-quality documentation.
• Ability to work independently as well as part of a team in a dynamic environment.
  
  

If you are motivated, detail-oriented, and ready to contribute to our team’s success, we encourage you to apply for this exciting opportunity as an Administrative Assistant.

Job Types: Full-time, Contract

Pay: $16.00 - $17.00 per hour

Schedule

• 8 hour shift
• Day shift
• Monday to Friday
  
  

Work Location: In person