What are the responsibilities and job description for the Executive Liaison Officer position at The Aleut Corporation?

EXECUTIVE LIAISON OFFICER

Reports to : Senior Director of Shareholder Services & Administration

Status : Regular, Full-time, Exempt

Location : Anchorage, AK

JOB SUMMARY : The Executive Liaison Officer (ELO) will provide high-level administrative, planning, and coordination support to President / CEO and Executive Leadership Team (ELT) members. In addition, they will manage the Aleut Board Liaison and administrative team. They will perform a diverse set of support tasks that include but are not limited to daily support for the President / CEO, complex travel administration, special project management, meeting coordination and note taking, task tracking and follow-up to ensure project / task completion.

PRIMARY RESPONSIBILITIES

Embrace the values of The Aleut Corporation (Aleut) including honesty, integrity, accountability, respect, and perseverance.
Provide high-level logistical and project management support to the President / CEO and ELT.
Take minutes and capture all action items at meetings; follows up and holds leaders accountable for completion.
Coordinate executive travel and arrange logistics for a wide range of events, including special meetings, ELT meetings and other staff meetings.
Partner with Communications for Executive presentations, including staff meetings, President internal and external correspondence, and other reporting requirements, etc.
Ensure staff, customers, partners, and visitors are received warmly by the Executive Office, and that all requests / messages to or from subsidiary leadership are rapidly addressed.
Ensure meeting rooms are properly set up in coordination with IT (e.g., telecom and projected slides, presentations) for all meetings.
Coordinate with the executive assistant for catering when necessary.
Manage Board Liaison and administrative support team.
Track progress against timeline / deliverable schedule for Executive team and report to President / CEO.
Create and manage the Executive Master Calendar.
Build and maintain strong working relationships with the President / CEO, Board of Directors, Executive team, and other coworkers.
Perform high level administrative tasks including writing and editing e-mails, drafting memos, and preparing communications for President / CEO and ELT.
Maintain comprehensive and accurate records / files.
Screen all incoming calls, inquiries, and visitors for President / CEO.
Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
Manage the President / CEO's daily commitments to maximize their time and efficiency.
Keep track of delegated tasks to keep projects and initiatives on schedule to meet deadlines.
Work as a team member with flexibility and adaptability.
Perform all other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to coordinate multiple schedules and produce accurate work despite frequent interruptions.

Ability to make decisions, solve problems, and take initiative to improve processes and procedures.

Ability to work independently with minimal supervision.

Ability to manage a leader, and their direct reports.

Ability to create, track and manage a yearly department budget.

Excellent interpersonal skills with the ability to work with the executive team, managers, co-workers, and outside contacts.

Excellent oral and written communication skills utilizing proper grammar, spelling, editing, and proofreading.

High level of organization with the ability to prioritize and manage multiple projects and deadlines.

Knowledge of Aleut, its subsidiaries, non-profits, and resources within the region.

Maintain a high degree of confidentiality, integrity, and tact in dealing with sensitive information.

Possess and demonstrate cultural awareness and sensitivity.

Possess strong analytical skills to review, evaluate, and synthesize information.

Proficient in Adobe and MS Office Programs including Excel, Word, Power Point, SharePoint, and Outlook.

MINIMUM QUALIFICATIONS

Bachelor's degree in business, administration, or related field; OR an equivalent combination of experience, education, and training.

Five (5) years of related experience to include extensive experience supporting C-Suite Executives.

PREFERRED QUALIFICATIONS

Experience at Alaska Native Corporations.

PHYSICAL DEMANDS

General office demands.

Must be able to travel at least 10% of the time.

Must have ability to maintain assigned work hours in a 40 work hour environment.

BENEFITS

401K - Employer matching up to 4%.

Paid Holidays (13 / year).

Paid Time Off (accrued bi-weekly, starts at 6.20 hrs per pay period / 20 days a year).

100% Employer paid Dental / Vision for employees and their qualified dependents.

100% Paid Employee Life Insurance / Disability.

Potential for Annual Incentive.

PREFERENCE STATEMENT

The Aleut Corporation ("Aleut") is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C. § 1601 et seq., and other applicable laws.

Aleut is an equal opportunity employer. Aleut shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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