Administrative Assistant/Receptionist (part time)

SUMMARY: To answer the telephone, greet the public, assist visitors, and perform secretarial duties for administrative office.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Present positive impression to public greet/assist public.

· Answer all incoming phone calls making sure a friendly voice is greeting all incoming calls.

· Become knowledgeable about APD procedures/funding/wait list to direct callers to appropriate department/person.

· Sort and distribute mail.

· Collect fax messages and distribute, prepare and distribute meeting notices/flyers re: events, meetings i.e.; and schedule use of the conference room.

· Assist morning secretary with all mail-outs including membership, newsletter, invitations, etc.

· Document all equipment and donations (non-cash, restricted, etc) and give to Admin. Assistant.

· Assist Administrative Assistant in overall office operation/reports and agency special events.

· Maintain front office area and copy area.

· Perform support for other programs and visitors re: copying, faxing etc.

· Promote good working relationship with other personnel across the agency.

· Perform additional related duties as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information one on one and in small group situations such as customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situation.

CERTIFICATES, LICENSES, REGISTRATIONS Must be able to pass FDLE background screening, Department of Children and Families Abuse Registry Check, local law enforcement background check, Affidavit of Good Moral Character, and drug screen. Successful completion of Zero Tolerance and HIPAA certifications will be required.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel, talk or hear. The employee frequently is required to walk, sit, and reach with hands and arms. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required for this job include close vision, distance vision, peripheral vision and depth perception.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

Job Type: Part-time

Pay: $15.00 per hour

Benefits:

• Dental insurance
• Vision insurance

Schedule:

• No nights
• No weekends

Work Location: In person

Salary : $15