Financial Administrative Assistant

*** W2 Contract Only – No C2C – No 3rd Parties ***

Position: Finance Administrative Associate IV

Location: Broomfield, CO *** Local Candidates Only ***

Setting: Hybrid; you will work onsite at the client’s Broomfield, CO facility 3 days per week and be able to work remotely 2 days per week

Contract Length: 4 months

Responsibilities:

• Provide onsite administrative support to our Finance Operations Director and Sector Controller and their respective teams, with a possibility of additional responsibility depending on the candidate.
• Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.
• Maintain calendars and provide support at meetings for designated team members.
• Greet vendors and customers and coordinate security access for visitors.
• Collaborate and contribute to teams and projects.
• Support the facilitation needs of training sessions.
• Prepare statistical reports, gather and interpret data, and maintain databases following department processes.
• Create written documents, communications, and presentation materials for meetings and presentations.
• Assist in coordinating milestone celebrations, all-hands meetings, and networking events.
• Facilitate the adoption of collaboration tools.
• Coordinate office supplies, office moves, new hire onboarding, and termination closeouts.
• Troubleshoot and report IT issues and report facility needs for the assigned work area.
• Coordinate travel, expense reports, and catering.
• Coordinate payment of invoices and other expenditures.
• Assist on projects in various functional/program areas as assigned.
• Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately and maintain proper confidentiality.
• Provide training and mentorship to junior-level employees.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units, and the Company. Interact appropriately with others to maintain a positive and productive work environment.
• Perform other duties as necessary.
• Maintain a regular and predictable work schedule.

Required Education, Experience, & Skills:

• High School diploma or equivalent plus 3 or more years of related experience.
• Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Professional demeanor and work habits.
• Independence and initiative - by working with some degree of independence in terms of scheduling, job duties, and taking initiative when seeing things that need to be done.
• Demonstrated application of judgment within standard operating guidelines. Use knowledge of company policies and department needs to determine the best course of action.
• Good communication skills by responding to routine and non-routine inquiries.