General Purpose:
As the HR Director you are responsible for managing all aspects of human resources functions within the facility. You will handle recruitment, hiring, onboarding, training, performance management, payroll processing, benefits administration, employee relations, retention, leave administration, employee engagement, and compliance with applicable State and Federal laws and regulations. The HR Director works closely with the Regional HR Director and the facility leadership to support organizational goals and promote a positive work environment for all staff members.
Essential Job Functions:
Our facilities expect their employees to promote an atmosphere of teamwork with other employees and hospitality and comfort for its residents. Therefore, the following list of duties is not all-inclusive:
Pre-Employment Functions:
- Coordinate job postings, screen resumes, conduct interviews, and make hiring recommendations.
- Distribute employment applications as requested and refer applicants to proper department(s).
- Conduct reference checking, abuse registry checks, and certification/licensure checks (if applicable), prior to giving job offer.
- Conduct criminal background checks, fingerprinting as required, on all post-offer applicants.
- Maintain recruitment and selection logs.
Personnel File Maintenance/Benefit Administration:
- Facilitate the onboarding process for new hires, including orientation sessions, completion of required paperwork, and introduction to the Employee Handbook and facility policies and procedures.
- Maintain accurate and up-to-date employee records, personnel files, and logs to support regulatory requirements and audits.
- Administer employee benefit programs, including health insurance and paid time off.
- Assist employees with benefit enrollment, changes, and inquiries, ensuring compliance with plan requirement and regulations. Maintain all employee benefit records.
- Maintain, on a daily basis, a record of disciplinary action and work attendance, including call-ins, leave of absence, FMLA/ADA leaves, and Workers’ Compensation leave.
- Maintain a record of due dates for all performance evaluations and notify supervisors when evaluations are due.
- Assist with maintaining TB skin test and Hepatitis B shots due dates and notify supervisors when such items are due for their department. Maintain records in confidential files.
- Notify employees at completion of their 90-day probationary period and corresponding eligibility for benefits. Maintain current and accurate records of benefits eligibility.
Training:
- Coordinate and conduct new hire Orientation with employee follow-up.
- Assist with coordinating training for non-certified nursing assistants, as necessary.
- Assist with coordinating all full staff in-service education programs.
- Conduct full-staff in-service education programs as directed by the Regional Director and/or Administrator.
- Assist with departmental in-service and training programs as directed by the Regional Director and/or Administrator.
- Maintain records (sign in sheets, summary ‘of in-service presented, and employee listing of in-services
attended) for all in-service education, staff and departmental meetings. - Coordinate all training programs that are held within the facility in accordance with this facility’s desire to emphasize training as a primary factor in providing top quality resident care.
Safety:
- Coordinate safety program and serve as chair of safety committee. Schedule and conduct monthly safety committee meetings, and document minutes of the meeting.
- Follow-up on all work-related injuries and illnesses as directed by policy and procedure.
- Maintain OSHA log.
Payroll:
- Perform duties relative to the facility’s overall payroll function.
- Calculate payroll.
- Complete new hire forms and inputs into the payroll system.
- Input payroll changes (address changes, benefit deductions, etc.) in the payroll system.
- Ensure that garnishments are processed properly and timely.
- Review payroll for accuracy and distributes paychecks according to company policy.
- Keeps detailed records on wages paid and withheld.
- Completes payroll adjustment runs monthly, ensuring the accuracy and integrity of the adjustments.
- Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis.
- Receives and answers inquiries from department heads and employees regarding paychecks, deductions, overtime, accruals and related matters.
- Maintain PTO benefit accrual balances for employees.
- Maintain payroll files.
- Maintain I-9 forms. Responsible for completing appropriate employer sections of the I-9 forms. Verifies that employees are eligible for employment. Responsible for following up on work authorizations that expire.
- Ensure that all required posters and documents are posted in appropriate locations throughout the facility.
- Assist employees in acquiring uniforms and nametags, as needed.
Other Duties:
- Mentor department supervisors on human resources issues and programs. (Exempt level)
- Help create positive employee culture.
- Address employee concerns and grievances in a timely and confidential manner, following established protocols for resolution.
- Interprets and provides guidance to management staff on employee relations matters ensuring that appropriate employment laws are being followed. (Exempt level)
- Analyze various HR metrics and make recommendations to improve efficiency, reduce costs, minimize risk and reinforce company objectives. (Exempt level)
- Conduct employee satisfaction surveys and all exit interviews to gather feedback and identify areas for improvement.
- Ensure that all required posters and documents are posted in appropriate locations throughout the facility.
- Ensure overall implementation of all corporate approved Human Resources programs and systems which will include but not be limited to: awards/incentive programs, benefit administration, HR related computer systems, etc.
- Be present as a silent witness at disciplinary action involving significant performance issues or potentially volatile situations.
- Attend job-related seminars and training programs as directed by Administrator.
- Attend in-service education programs in order to meet facility educational requirements.
- Be familiar with Standard Precautions, Exposure Control Plan, Fire Drill and Evacuation Procedures and know how to use the information.
- Maintain confidentiality of resident and facility records/information.
- Protect residents from neglect, mistreatment, and abuse.
- Protect the personal property of the residents of the facility.
- Others as directed by the administrator.
Minimum Qualifications:
- Bachelor's degree in human resources management, business administration, or related field is required.
- Minimum of 5 years of experience in human resources, with at least 2 years in a management or leadership role is required, preferably in healthcare or long-term care.
- HR Certification (SHRM-SCP/SHRM-CP/SPHR/PHR) is preferred.
- Strong leadership and motivational skills.
- Excellent written and oral communication skills.
- Outstanding interpersonal skills with a high level of energy and enthusiasm.
- Organized and detailed work performance.
- Good communication skills with excellent self-discipline and patience.
- Relate to and work with the ill, disabled, elderly, emotionally upset, and at times hostile people within the facility.
- Genuine caring for and interest in elderly and disabled people in a nursing facility.
- Comply with the Residents’ Rights and Facility Policies and Procedures.
