What are the responsibilities and job description for the Executive Assistant to CEO position at The Black Swan Group?
Job Description
Job Description
We are seeking an exceptional Executive Assistant to support our visionary CEO and offer secondary assistance across departments. This role requires a proactive and highly organized professional who thrives in a fast-paced, high-profile environment, ensuring seamless operations for our executive team.
Key Responsibilities :
- Elite Executive Support : Serve as the CEO's trusted right hand, managing complex scheduling, extensive travel arrangements (airline tickets, luxury hotel accommodations, ground transportation, etc.), and calendar management with unparalleled precision.
- Departmental Coordination : Plan and execute high-impact events and strategic meetings, ensuring every detail aligns with our brand’s excellence.
- Administrative Excellence : Oversee general administrative and accounting tasks, streamlining processes to ensure optimal efficiency. Provide exceptional management of email communications and sensitive correspondence.
- Operational Mastery : Continuously support calendar organization, detailed travel plans, expense management, event registrations, and comprehensive meeting preparation.
- Relationship Management : Act as a polished representative for the CEO, handling communications with discretion and professionalism. Interface confidently with internal and external VIP clients and partners.
- Detail-Driven Organization : Anticipate needs, foresee potential issues, and proactively mitigate them, ensuring no detail is overlooked and no opportunity missed.
- CEO Liaison : Work closely with the CEO’s on-the-ground team to maintain seamless collaboration. Become the CEO's strategic memory and guiding force, keeping him focused on leading the business rather than managing it.
- Trusted Advisor : Use sound judgment and maintain the highest level of confidentiality when dealing with proprietary information.
Reporting Structure :
Our Ideal Candidate Brings :
Essential Skills & Experience :
Work Schedule & Expectations :
Our Core Values
How we hire and grow..
Other Benefits :