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Executive Assistant to CEO

The Black Swan Group
Las Vegas, NV Full Time
POSTED ON 3/3/2025
AVAILABLE BEFORE 6/4/2025

Job Description

Job Description

We are seeking an exceptional Executive Assistant to support our visionary CEO and offer secondary assistance across departments. This role requires a proactive and highly organized professional who thrives in a fast-paced, high-profile environment, ensuring seamless operations for our executive team.

Key Responsibilities :

  • Elite Executive Support : Serve as the CEO's trusted right hand, managing complex scheduling, extensive travel arrangements (airline tickets, luxury hotel accommodations, ground transportation, etc.), and calendar management with unparalleled precision.
  • Departmental Coordination : Plan and execute high-impact events and strategic meetings, ensuring every detail aligns with our brand’s excellence.
  • Administrative Excellence : Oversee general administrative and accounting tasks, streamlining processes to ensure optimal efficiency. Provide exceptional management of email communications and sensitive correspondence.
  • Operational Mastery : Continuously support calendar organization, detailed travel plans, expense management, event registrations, and comprehensive meeting preparation.
  • Relationship Management : Act as a polished representative for the CEO, handling communications with discretion and professionalism. Interface confidently with internal and external VIP clients and partners.
  • Detail-Driven Organization : Anticipate needs, foresee potential issues, and proactively mitigate them, ensuring no detail is overlooked and no opportunity missed.
  • CEO Liaison : Work closely with the CEO’s on-the-ground team to maintain seamless collaboration. Become the CEO's strategic memory and guiding force, keeping him focused on leading the business rather than managing it.
  • Trusted Advisor : Use sound judgment and maintain the highest level of confidentiality when dealing with proprietary information.

Reporting Structure :

  • Report directly to the Director of Operations & CEO.
  • Occasionally assist senior-level staff, team members, and key external collaborators in line with our mission and goals.

    • Our Ideal Candidate Brings :

  • Flexibility & Adaptability : Ability to pivot effortlessly as priorities shift.
  • Unwavering Accountability : A proactive mindset, owning responsibilities and swiftly addressing any challenges.
  • Continuous Learner : An eagerness to embrace new skills and insights, always striving for personal and professional growth.
  • Proactive Visionary : A forward-thinking approach, always staying several steps ahead to optimize processes.
  • Hands-On Spirit : Willing to dive in and support wherever needed, serving as an essential member of our close-knit team.
  • Impeccable Attention to Detail : A meticulous eye for anticipating and addressing the needs of the business.

    • Essential Skills & Experience :

  • Education : Some college experience (2 or 4 years preferred).
  • Experience : At least 4 years in high-level administrative support roles.
  • Tech Savvy : Proficient in G-Suite, Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, and preferred software such as Asana, Slack, HubSpot, DocuSign, and Zoom.
  • Interpersonal Excellence : Extraordinary ability to connect and build relationships with key stakeholders, both internally and externally.
  • Organizational Guru : Adept at seamlessly prioritizing and managing multiple projects with exceptional attention to detail.

    • Work Schedule & Expectations :

  • Availability : Predominantly Monday to Friday, working closely with the CEO at his residence alongside the team.
  • Flexibility : Must be available for occasional weekend commitments and flexible to adjust hours based on international travel and time zone variations.
  • Critical Responsiveness : Flexibility and adaptability are non-negotiable, given the dynamic nature of our CEO’s schedule.

    • Our Core Values

    How we hire and grow..

  • Do the Right Thing
  • Pursuit of Excellence
  • Team First
  • Figure it Out Attitude
  • Have an Abundant Mindset
  • Have a Sense of Humor

    • Other Benefits :

  • Paid Time Off
  • Dental Insurance
  • Vision Insurance
  • Other

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