What are the responsibilities and job description for the Executive Assistant to the CEO & Executive Team position at Three Square?
Job Description
Job Description
Description : Position Summary :
The Executive Assistant will help support the CEO and the executive team at Three Square. This role is for someone who is reliable, professional, and good at managing many tasks in a fast-paced environment. The right person will be organized, detail-oriented, and able to communicate clearly. They will help with scheduling, organizing projects, and communicating with important people to make sure the executive team’s work runs smoothly.
Key Responsibilities :
- Calendar Management : Keep track of and organize the schedules for the CEO and executive team. This includes scheduling meetings, events, and occasional travel.
- Correspondence Management : Prepare messages and emails for staff, board members, external partners, and other key people, especially about scheduling and event details.
- Problem-Solving & Initiative : Follow instructions but also think ahead to solve problems and meet needs before they become urgent.
- Risk Mitigation & Planning : Help the executive team plan ahead and deal with possible problems in advance to avoid issues later.
- Board Meeting Management : Assist in preparing agendas and compiling materials for board meetings. This includes communication with board members regarding scheduling and setting up electronic meetings.
Requirements : Key Attributes :
Qualifications :
Working Conditions :
Work is performed in an office environment while sitting at a computer screen for extended periods. Periodically walks throughout facility (warehouse and office) to communicate with staff and check on the status of projects. May lift, move and carry objects from 20 to 40 pounds, such as boxes containing office and other supplies. Crouching, bending, kneeling and reaching when filing. May deal with distraught individuals. May work outside normal working hours, such as evenings and weekends. May occasionally drive vehicle for various projects.
This job description does not list all the duties of the job. You may be asked to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. Three Square Food Bank has the right to revise this job description at any time. The job description is not a contract for employment.
