What are the responsibilities and job description for the Senior Administrative Support Specialist position at The Building People?
The Building People, LLC, has a position open for a Senior Administrative Support Specialist. Responsibilities include providing the federal client with professional on-site administrative support to facilitate the operations of existing buildings and new small to large-scale construction projects. Projects may include space upgrades or modification/reconfiguration of spaces to meet the mission needs of clients.
- Key Responsibilities:
- Provides general document preparation, editing, and management support for project management and technical staff. Responsibilities may include maintaining a repository of contract deliverables; managing a reference/resource library; preparing and monitoring facilities for technical training, teleconferencing, and meetings, and other support documents.
- Records/Correspondence management support (includes Executive Correspondence), tracking, formatting, receipt, review, editing, document assembly, delivery, archiving, and disposition of documents and records
- Generating monthly Progress Summary Reports being reviewed by the off-site Project Manager and DHS Contracting Officer Representative (COR).
Required Experience & Skills
- A minimum of one year experience providing correspondence management support with skills including written correspondence, general office skills, and front office operations with Microsoft Office Suite 2016 and Internet Explorer.
- Utilize SharePoint to assist with tracking, reporting, and logistical support for workflow and processes.
- Handling the administrative business, planning, organization, and controlling the clerical aspect of the office including the preparation, communication, coordination, and storage of information/data while maintaining a process of work inside the office within the organization.
- Acting as a liaison with Information Technology (IT) Support to ensure that staff have appropriate IT equipment.
- Acting as the weekly/monthly Activity Report Coordinator, Virtual Office Coordinator and Organization Chart Coordinator when required
- Assisting with the accountability of IT assets
- For proposed Senior Administrative Support Personnel, the ability to pass a DHS "suitability" background investigation is a requirement
Preferred Experience & Skills
- Ability to work independently, in groups, and in a fast-paced environment.
- Drafting VIP Tour Procedures Kit for Program Manager's review
- Managing VIP Tours and assisting with Visitor Access Requests (VAR)
- Arranging local travel (sedans/government vehicles)
- Scheduling and attending on/offsite Leadership and Team Meetings (includes drafting minutes for weekly, bi-weekly, and monthly meetings)
- Managing and maintaining executive and other leadership calendars
- Assistance in maintaining office supplies/property for immediate staff.
- Supporting Human Resource (HR) actions
Required Education
- A bachelor's degree in Business Administration from an accredited University recognized by the U.S. Department of Education.
*Our positions may require a background screening and clearance directly from the Government.
*Please note that telework arrangements are subject to change based on customer requirements.
ADDITIONAL INFORMATION
Competitive benefits for eligible employees include:
- Medical & Rx
- Dental
- Vision
- Flexible Spending Accounts
- 401(k) Retirement Plan
- Life Insurance/AD&D
- Long Term Disability and Short-Term Disability
- Paid Time Off
- Holiday Pay
All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.
For more information, view the EEO is the Law Poster and Pay Transparency Statement.
We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.
