What are the responsibilities and job description for the Accounts Payable Administrator position at THE CARLSTAR GROUP LLC?
Job Details
Description
Accounts Payable Administrator
Position Summary
The Accounts Payable Administrator supports company locations with accounts payable processing and inquiries to ensure accuracy in recording of financial liabilities and reporting while maintaining consistency as well as operational efficiency.
The Accounts Payable Administrator is responsible for all functions relating to distribution payables, excluding cash disbursements. The individual will ensure timely and accurate processing of purchase orders and reimbursements as well as interact with internal and external auditors and occasionally participate in projects to improve operational effectiveness.
The position requires forward thinking, critical thinking, attention to detail, ability to work in a stressful fast-paced environment, a friendly customer-service attitude, excellent problem solving, the ability to prioritize and multi-task, communicate professionally and a relentless focus to exceed customer expectations.
Qualifications
Pivotal Experience & Expertise
Carlstar seeks an individual contributor, who is a team player and exhibits excellent communication and organizational skills.
- Identify and classify expenses and ensure proper authorizations and charges from vendors and creditors prior to payment
- Match vendor invoices against purchase orders, reconcile and resolve discrepancies with purchasing and receiving departments
- Processing of invoices, manual request for payment, repetitive and EFT payments.
- Correspond with vendor relating to invoice/payment related issues.
- Assist with the development of appropriate internal controls to assure a high degree of accuracy for operating entity within US GAAP and regulatory requirements
- Participate in month-end closing activities (vouchers on hold, payables reports, invoice accruals, etc.)
- Monthly account reconciliation and timely resolutions of open items.
- Supports distribution management on expenditure inquiries relating to under/overspending
- Responsible for payables SOX documentation and assist with SOX testing and validation
- Assist in preparations of schedules for various external audits throughout the year
- Represent the team in payables related issues and other operational lean projects.
- 3-Way Matching in Accounts Payable experience, required.
- Manufacturing experience, preferred.
- High school diploma or GED required; Associate degree preferred.
- Minimum three years’ experience in accounts payable/accounting function, required.
Leadership Capabilities & Culture Fit
- Ability to exude confidence, knowledge, and empathy when interacting with internal and external customers
- Excellent communication skills.
- Unquestionable detailed oriented collaborator. The ability to see the big picture and the small details and suggest changes when required for the good of the Company.
- Ability to develop productivity metrics and produce monthly scorecard to assess the efficiency of payables processes
- Unwavering organizer. The ability to work in a stressful, fast-paced environment while prioritizing and multi-tasking.
- He or she will embrace a philosophy of transparency, healthy debate and accountability; and will work to weave them into the organization's safety communications, standards and protocols.
Salary : $50,000 - $55,000
