Accounting Manager

The Academy of the Holy Names is an independent, Catholic, coeducational elementary school and a college preparatory high school for young women, sponsored by the Sisters of the Holy Names of Jesus and Mary.

Our Mission
The Academy of the Holy Names is a Catholic, independent school founded and guided by the Sisters of the Holy Names of Jesus and Mary. In a faith community of exceptional love, the Academy empowers students to be authentic individuals who, in pursuing their highest academic potential, engage in critical thinking, are inspired by creativity, and lead culturally aware, spiritually rich lives.

Employment Opportunity: The Academy of the Holy Names seeks an Accounting Manager who is talented and energetic, organized, and possesses high attention to detail. This position is responsible for maintaining the financial records relating to all transactions and activities. These responsibilities include maintaining the general ledger, accounts receivable, cash receipts, billing, overseeing the annual audit, as well as having direct responsibility for all account reconciliations.

Qualifications:
Bachelor’s or master’s in accounting; CPA preferred;
5 years’ experience in a not-for-profit organization;
Prior experience in a school setting and Veracross accounting and SIS experience are a plus.

Classification: 12-month, full-time, salary, exempt employee
Reports to: CFOO

Responsibilities:
Tuition and Financial Aid:
1. Coordinate with the Admissions Director on re-enrollment and new enrollments to ensure all accepted families complete registration and enrollment contract processes.
2. Assist CFOO in the preparation of financial aid determinations.
3. Post monthly FACTS and Step-Up/EMA activity to GL and maintain advanced accounting features/links.
4. Ensures accuracy of individual parent billing records and invoices and assists the Billing Specialist to ensure family accounts remain current, communicating with families when past due.

General Ledger:
1. Manage complete accounting records as well as account reconciliations.
2. Oversee monthly closings of the general ledger and the distribution of monthly reports to stakeholders.
3. Maintain asset inventory records.
4. Manage subsidiary ledger accounts, and oversee the receipt of payments/deposits to the bank.
5. Assist with entering and adjusting journal entries where needed.

Accounts Receivable:
1. Coordinates with Billing Specialist on accurate recording of all families’ tuition, financial aid, and scholarships in FACTS, Veracross, and the appropriate endowed funds in the GL.
2. Receive and deposit checks – creating and making postings to the GL.
3. Receive Development gift postings and indicate proper accounts for posting by Billing Specialist, adjust supporting schedules, as necessary.
4. Facilitate monthly gift reconciliation with the Development Office
5. Assist with entering annual accruals as needed.

Accounts Payable:
1. Work with AP Coordinator to review weekly invoice activity to ensure proper posting to GL.
2. Reconcile all credit card accounts monthly.
3. Confirm and post monthly GL entries for school postage.
4. Assist with entering annual accruals as needed.
5. Ensure proper tracking of prepaid expenses and accrued expenses.

Payroll
1. Post biweekly payroll entries to the GL.
2. Maintains payroll reports and schedules.
3. Advises CFOO of variances.
4. Posts annual payroll and benefits accrual for 10-month staff.

Investments
1. Maintains monthly investment schedules and manages accounting of individual endowed funds.
2. Posts monthly investment activity to the GL.

Fixed Assets
1. Maintains active project fixed asset schedule.
2. Posts monthly depreciation estimate journal entry to the GL.
3. Updates fixed asset schedules and posts annual depreciation, capitalization, and write-off journal entries.

Bank
1. Daily, posts all bank account activity exclusive of AP and AR entries.
2. Daily/Weekly/Monthly reconciles all school banking accounts.

Budget
1. Assist with the development of the annual budget.
2. Identifies budget variances in operational, capital, and project budgets.
3. Collaborates with CFOO to create and distribute annual budget templates for use by dept. head/managers.
4. Assist with questions from dept. head/managers during the budget process.
5. Enter final budgets into the school’s accounting system.

Audit
1. Oversees the annual audit, including preparation of audit schedules.
2. Coordinates and reconciles with other departments.
3. Interfaces with accounting firm and CFOO to ensure a successful audit process.

Miscellaneous
1. Assists in preparing accurate and timely monthly, quarterly, and annual financial reports.
2. Stays abreast of accounting pronouncements, best practice and industry trends and fosters initiatives to improve business operations.
3. Assists in the oversight of Business Office records retention.
4. Assists the CFOO in developing and maintaining accounting policies and procedures to ensure proper internal accounting controls are in place and adhered to.
5. Acts as backup for AR and AP when staff is absent and for emergency needs.
6. Assists CFOO with satisfying any loan covenants.
7. Adheres to School policies as described in the Staff Personnel Policy.
8. Assists with other projects as needed by the CFOO or President.

Employment is contingent upon the successful completion of a Level II Background Screening. 

The Academy of the Holy Names does not discriminate based on race, faith, nationality, or ethnic origin in its hiring process nor in the administration of educational policies, admission policies or tuition-assistance programs, athletics, or other school-administered programs. The school admits students of any race, faith, nationality, or ethnic origin, and gives to all student’s rights, privileges, programs, and activities accorded or made available to all members of the student body. In accordance with its mission, the school seeks a population composed of many different voices, viewpoints, and backgrounds. The Academy of the Holy Names is a designated drug-free workplace.