What are the responsibilities and job description for the Executive Assistant position at The Chicago Community Trust?
Job Description
Position Summary :
This position provides primary administrative support to the Vice President, Philanthropic Services (Chief Philanthropy Officer) and the Philanthropic Services team by supporting the cultivating, solicitation and stewardship of donors and professional advisors to make the Trust Chicago's premier center for philanthropy.
Principal Responsibilities :
For the VP, Philanthropic Services
- Manage all aspects of scheduling meetings, both internal and external, and serve as the proactive owner of the calendar, manage all catering needs.
- Arrange for all business travel.
- Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner
- Support all aspects of VP portfolio management including Salesforce entries, staffing VP on donor stewardship needs.
- Organize all team meetings and outings, including agenda development with VP.
- Prepare Powerpoint presentations as requested
- Support the quarterly Philanthropic Services Committee.
- Invite internal and external guests 6 months ahead, arrange for all meeting logistics, use Trust governance software for agenda creation, communicate with Executive committee members and their offices, take minutes, manage meeting AV, and other tasks as needed.
- Organize internal and external meetings for the Philanthropic Services Team, including agenda preparation, logistics planning, note taking, and follow up activities, as appropriate; additional administrative tasks as needed
- Miscellaneous tasks related to the VP's management of the PS Team
For Philanthropic Services Team
Experience and Skills
Diversity, Equity, and Inclusion are fundamental to achieving our impact
The Chicago Community Trust's vision is a Chicago region where equity, opportunity, and prosperity abound. We acknowledge the specific role discrimination and systemic barriers based on race, ethnicity, and other varied identities and differences have played in limiting opportunities for too many. A commitment to Diversity, Equity, and Inclusion is at the core of who we are, the decisions we make, and the actions we take in our work to strengthen the communities we serve and advance our strategic focus to close the racial and ethnic wealth gap.
The History of The Chicago Community Trust
The Chicago Community Trust was founded in 1915 by Norman and Albert Harris, father and son duo of the Harris Trust and Savings Bank (now BMO Harris Bank). The Trust was the fourth community foundation ever created. There are now 750 community foundations in Canada and the U.S.
As our region's community foundation, the Trust unites generous donors, committed nonprofits and caring residents to effect lasting change that moves our entire region forward. Our approach centers on tackling the region's immediate needs and addressing the root causes of deep-seated issues to realize a more prosperous future for all who call metropolitan Chicago home.
For more than 100 years, donors have entrusted their philanthropic resources and visions to our stewardship. Guided by our deep knowledge of the community, we fund, lead, convene and collaborate to address the greatest and most critical needs facing the Chicago region. From the $22 million raised to help with unemployment relief in the Great Depression to spearheading an effort to help people keep their homes during the foreclosure crisis of the Great Recession to $35 million raised for the Chicago Community COVID-19 Response Fund, which supported nonprofits serving our most vulnerable neighbors, Chicagoans have put their trust in us.
In 2019, we announced we would focus our discretionary spending over the next decade on working to close Chicago's growing racial and ethnic wealth gap. The Trust envisions a Chicago region that's stronger and more prosperous because everyone-regardless of race, ethnicity, or zip code-has equitable access to the opportunities and resources they need to succeed and live a fulfilling life.
With assets of more than $4.5 billion, the Trust, in partnership with its donors, distributes more than $1.6 billion in grants each year. The Trust Team seeks to match the passion and commitment of donors, grant recipients, residents, and community leaders that continue to work tirelessly to make the Chicago region one where all have the opportunity to realize their dreams.
Job Benefits
Salary Benefits
Salary : $76,000 - $85,750
