Real Estate Office Coordinator

Summary

The Real Estate Office Coordinator at Keller Williams Bothell Market Center is a dynamic, detail-oriented professional responsible for supporting daily operations and fostering a vibrant, agent-focused community. This role involves assisting with financial tasks such as bookkeeping and purchasing, leveraging tech and social media expertise to enhance communication and promote the Market Center’s value story, and planning and coordinating events like training sessions and recognition ceremonies to strengthen associate engagement. With a college diploma and skills in accounting, digital tools, and event management, the coordinator will collaborate daily with staff, sales associates, buyers, sellers, and vendors, ensuring seamless operations and exceptional service delivery. Embodying Keller Williams’ culture of integrity and support, this individual will act as a key partner to the Market Center Administrator, driving productivity and retention while creating a positive, professional environment—both in-person and online.

Responsibilities

• Work with the Market Center Administrator (MCA), ensuring seamless operations of the Market Center.
• Assist with all aspects of Market Center financials, including accounts receivable (A/R), accounts payable (A/P), and bookkeeping.
• Help share the Market Center’s value story with staff and associates, using tech and social media platforms to amplify the message.
• Plan and coordinate Market Center events, such as training sessions, recognition ceremonies, and team-building activities, ensuring smooth execution and a positive experience.
• Input data and maintain accurate records using computer systems.
• Support the MCA with financial tasks, including purchasing supplies and equipment.
• Leverage tech tools and social media to enhance communication, training, engagement, and event promotion within the Market Center.
• Uphold cultural standards by being considerate of staff, paying bills on time, and fostering a positive environment.
• Collaborate daily with staff (Team Leader, MCA, Receptionist) to keep operations running smoothly and coordinate events.
• Support sales associates daily to meet their needs, enhance productivity, and engage them in events.
• Engage daily with buyers and sellers to ensure excellent service delivery.
• Coordinate daily with vendors to manage supplies, equipment, and event-related services effectively.
  
  

Qualifications

The Real Estate Office Coordinator at Keller Williams Bothell Market Center must be a growth-minded and accountable professional with a college diploma, blending technical expertise in accounting and digital tools with strong organizational and interpersonal skills. This role requires a proactive, adaptable individual who excels in a structured environment, supports a vibrant real estate community, and drives success through event planning, social media savvy, and meticulous attention to detail.

• Education: College diploma (Bachelor’s degree preferred).
• Accounting Experience: Proven skills in accurate banking/accounting and computerized bookkeeping.
• Technical Proficiency: Expertise in general computer use, administrative tasks, and modern technology platforms.
• Social Media Savvy: Strong knowledge of social media tools and strategies for communication, promotion, and event marketing.
• Administrative Competence: Exceptional administrative abilities with a task-oriented mindset and keen attention to detail.
• Event Planning: Some experience in project management, purchasing, and planning/coordinating events preferred.
• Growth-Minded: A proactive attitude focused on personal and organizational growth, eager to embrace new opportunities and drive continuous improvement.
• Accountable: A strong sense of responsibility and reliability in meeting deadlines, maintaining accuracy, and delivering results.
• Key Traits:
• Structure: Medium-high capacity to maintain organization, follow rules, and prioritize critical details.
• Logical Problem Solving: Medium-high ability to dissect complex challenges and offer thoughtful solutions.
• Learning Agility: High aptitude for quick learning, adapting to change, and applying broad knowledge.
• Adaptability: Medium-high willingness to support others and remain cooperative and agreeable.
• Persistence: Consistent follow-through and comfort with routine, rooted in objectivity and facts.
• Interpersonal Skills: Moderate assertiveness, sociability, and flexibility, with the ability to build strong relationships and address challenges proactively.
• Work Style: Methodical and calm under pressure, with a cautious, detail-oriented approach to decision-making.
  

About-our-team

Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams is a gathering place for the industry’s top real estate professionals. The Keller Williams Bothell Market Center is a hub of excellence, featuring a cutting-edge real estate training room, inspiring office spaces, and a warm, welcoming atmosphere that shines through from the moment you step inside. With industry-leading training programs, competitive commission structures, and a dedicated leadership and support team, Keller Williams Bothell is the ideal environment for agents eager to accelerate their real estate careers. Our culture is built on integrity, teamwork, and a commitment to giving, sharing, and caring—values that guide every decision and interaction within our Market Center.