What are the responsibilities and job description for the Executive Assistant position at The Equus Group?
Our client is a prestigious, top-tier financial services firm renowned for its innovative approach to the industry and commitment to excellence. With a global presence and a reputation for delivering outstanding results, they provide a wide range of financial solutions to a diverse and high-profile client base. They are dedicated to fostering a collaborative and dynamic work environment, where employees are empowered to contribute to the company’s success and growth. As part of their continued expansion, they are seeking a highly skilled and organized Executive Assistant to join their senior management team. This is an exciting opportunity to play a key role in supporting a team of executives and contributing to the overall efficiency and success of the business.
Key Responsibilities:
- Provide administrative assistance to the CEO and other executives, including calendar management, scheduling meetings, and preparing materials for presentations and reports.
- Act as the primary point of contact between senior executives and internal/external stakeholders. Manage phone calls, emails, and correspondence, ensuring timely responses.
- Organize meetings, including logistics, agendas, and follow-up actions. Arrange domestic and international travel itineraries, ensuring smooth and efficient travel schedules.
- Prepare, proofread, and edit various financial reports, presentations, contracts, and other business documents. Maintain confidential information in accordance with company policies.
- Assist with special projects, research, and data analysis as needed, ensuring timely and accurate completion.
- Coordinate day-to-day office operations, including managing supplies, liaising with vendors, and maintaining office spaces.
- Process and track expenses, ensuring adherence to company budgets and policies. Assist in financial reporting and invoice management.
- Build and maintain positive relationships with clients, stakeholders, and business partners.
Qualifications:
- Bachelor’s degree
- Minimum of 3 years of experience in an executive assistant role, preferably within the finance or corporate sector.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and familiarity with financial software/systems.
- Excellent verbal and written communication skills.
- Exceptional organizational skills with the ability to multitask and prioritize effectively.
- High attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Strong problem-solving and analytical skills.
- Ability to work under pressure and meet deadlines.
The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.
Salary : $90,000 - $100,000
