What are the responsibilities and job description for the Administrative Assistant position at The Firm Exp.?
The Firm Exp. is actively seeking an organized and efficient Administrative Assistant to support our legal team. In this role, you will be the backbone of our office operations, ensuring that everything runs smoothly and efficiently. Your primary responsibilities will include managing office communications, maintaining files, scheduling appointments, and assisting in the preparation of legal documents. The ideal candidate will possess strong multitasking abilities, a keen attention to detail, and excellent interpersonal skills. You will play a crucial role in creating a welcoming environment for clients and staff alike, reflecting our commitment to professionalism and client service. Join The Firm Exp. and become an essential part of a team that values collaboration, integrity, and hard work.
Responsibilities- Answer and direct phone calls to appropriate personnel.
- Manage office supply inventory and ensure that the office runs smoothly.
- Schedule and coordinate appointments, meetings, and events.
- Maintain and organize files and documents, both physical and electronic.
- Assist in drafting and proofreading correspondence and legal documents.
- Provide exceptional customer service to clients and visitors.
- Support team members with various administrative tasks as needed.
- Data Entry
- High school diploma or equivalent; associate degree preferred.
- Minimum of 2 years of experience as an administrative assistant, preferably in a legal setting.
- Excellent communication skills, both written and verbal.
- Strong organizational and time management skills.
- Proficient in Microsoft Office Suite and other office software.
- Ability to maintain professionalism and confidentiality in all situations.
- Detail-oriented and capable of handling multiple tasks simultaneously.
