Events and Office Coordinator

Job Summary

The Garrison Institute seeks an organized, flexible, and tech-savvy colleague to join its team as our Events and Office Coordinator. This full-time position involves a hybrid work schedule, including on-site and remote work, excluding event-related days and visiting groups.

Key Responsibilities

• Support logistics for retreats and events, including registration, coordination, and guest relations for both in-person and virtual events.
• Assist with internal event processes and customer service procedures on a weekly basis.
• Administer databases, perform data entry, and import files, while maintaining electronic and paper file systems.
• Handle incoming mail and correspondence, drafting, editing, and preparing various documents and reports.
• Screen and respond to incoming calls and special visitors, assist with public-facing inboxes and accounts.
• Order supplies, oversee basic office equipment, and conference room setup.
• Manage confidential assignments and work closely with Executive or Senior staff on special projects.
• Run errands and perform other administrative tasks as assigned.

Requirements

• Bachelor's Degree with 3 years of administrative and office support experience, preferably in a non-profit setting.
• Events and/or hospitality experience, including a prior customer service-focused role.
• Strong interpersonal skills to build relationships with external partners, guests, and staff team members.
• High proficiency in computers, MS Excel and Word, calendar software, CRM or databases, internet research, and Zoom webinar events/meetings.
• Proficiency in Salesforce CRM highly desired.
• Able to manage multiple tasks and projects concurrently, working independently when needed.
• Demonstrates high integrity, maintains discretion, and confidentiality in relationships and assigned projects.
• Maintains focus on the spiritual aspects of the Institute while projecting a calming, concerned, and compassionate influence in business and personal dealings.

About the Garrison Institute

Founded in 2003, the Garrison Institute is a not-for-profit, non-sectarian organization whose mission is to apply contemplative practice, science insights, and transformational change to urgent social and environmental challenges, building a more compassionate, resilient future.