What are the responsibilities and job description for the Real Estate Executive Assistant position at The Hawaii Team?
Top performing real estate team is looking for a top notch executive assistant for their Luxury Real Estate Division. The position is full-time and salary is negotiable. We are looking for an experienced, (3-5 years) licensed ( is preferred but not required), real estate professional that knows transaction management. The ideal candidate will be able to manage multiple agents, a team and many transactions at once. We office out of Kona, HI, hours are M-F 9am to 5pm. HST and occasionally weekends. Please send your resume and cover letter. A complete job description is below. Position is available for immediate start.
Primary Objectives
- Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, marketing and back-office support
- Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports
- Oversee all contracts through closing
- Basic Marketing skills.
- Create and maintain an operations manual that documents all systems and standards
- Be the first point of contact in handling customer inquiries or complaints.
- Keep the lead agent informed regarding any problems or issues that need to be handled
- Responsible for hiring, training, consulting, and holding accountable all additional administrative team members
Regular Work Activities
- System development, implementation, and management
- Information management
- Customer/vendor relations
- HI MLS
- Keller Williams Systems
- Leading administrative team members (as appropriate to team structure)
Key Skills
- Strong written and verbal communication skills
- Exceptional organizational and project management abilities
- Bookkeeping skills
- Great ability to focus
- Concerned about doing things the right way
- Calm under pressure
- Learning based
- Service-based attitude
- Proven ability to succeed
Job Requirements - Experience, Training, and Education
- High school graduate
- Or college degree
- Real estate license preferred but not required.
- 3 – 5 years of administrative experience
People Contacts and Interactions
- Lead Agent – daily
- Agent Team– daily
- Administrative Team (as appropriate to team structure) – daily
- Buyers/Sellers/Vendors – as appropriate
Compensation – Salary. Please reply to this ad with your resume and cover letter.
Job Type: Full-time
Please send resume and cover letter to dan@thehawaiiteam.com
Job Type: Full-time
Pay: $50,352.00 - $56,006.00 per year
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $50,352 - $56,006