What are the responsibilities and job description for the Accounts Payable Clerk position at The Hawk Group?
Type of Job: Full Time
Hours per Week: 40
Benefits: Health/Dental/Vision/401K
Anticipated Job Duration: Year Round
Purpose Of Position
Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.
Educational Requirements
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Hours per Week: 40
Benefits: Health/Dental/Vision/401K
Anticipated Job Duration: Year Round
Purpose Of Position
Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.
Educational Requirements
- High school graduate or GED equivalent.
- Degree in Business or Accounting preferred or over three years of position-related experience.
- Minimum of 1-3 years related experience preferred.
- Knowledge and experience with high-volume accounts payable.
- Knowledge of general accounting procedures.
- Experience with Microsoft Great Plains preferred.
- Valid State ID, Driver’s License or government-issued ID.
- Ability to lift & carry up to 50 pounds as required
- Perform the physical functions of routine walking, standing, bending and reaching as required.
- Must pass a pre-hire drug test, breath-alcohol test, occupational fitness test, computer-based testing and background check.
- Must have excellent computer skills, and proficient in Microsoft Excel, Word, Power Point and Outlook is required.
- Must be able to multi-task.
- Enjoys working with people; must be friendly, helpful, patient ability to work as part of a team.
- Excellent customer service skills.
- Must stay calm in difficult and stressful conditions.
- Ability to analyze and interpret general business policies and procedures.
- Good communication skills, ability to speak, read and write English.
- Must be detailed orientated.
- Ability to adhere to strict policy and procedures per company and OSHA requirements.
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Review and verify invoices and check requests
- Code invoices and/or verify coding using PO system
- Enter invoices into accounting software
- Prepare and perform check runs
- Manually record electronic/wire payments to vendor accounts
- Sort and match invoices with corresponding internal purchase orders and/or packing slips
- Correspond with vendors and respond to inquiries in a timely and professional manner
- Research and resolve invoice discrepancies and issues
- Maintain vendor files both electronically (scan invoices, check copies and backup) and paper files
- Reconcile monthly vendor statements
- Provide supporting documentation for audits
- Update W-9s and process annual 1099s
- Assist in other work areas/task as required
