What are the responsibilities and job description for the Accounts Payable Specialist position at Citrus County Clerk of the Circuit Court and...?
General Description of Position
This is a full time, in office, non-exempt position. The Accounts Payable Specialist is responsible for executing accounting functions related to the payment processing for goods and services acquired by BOCC departments. This role involves a range of complex accounting and clerical tasks, including adhering to established procedures for the preparation and maintenance of accounting records and reports. Given the role's position as the final checkpoint in the verification process for issuing payments, meticulous attention to detail and accuracy are crucial.
Key Responsibilities:
- Payment Processing: Execute accounting functions for payments, including invoice reviews and validation of documentation for goods and services acquired by BOCC departments.
- Vendor & Payment Management: Handle BOCC vendor requests/changes with W-9 verification: manage voided payments, reissues, and stop payments.
- Board Checks & ACH Payments: Process Board Checks and ACH payments accurately and timely.
- Pre-Audit Review & Month-End Closing: Conduct pre-audit reviews of BOCC purchasing card charges for compliance and manage month-end financial closing for BOCC Accounting.
- Records & Reconciliation: Maintain Housing Rent Roll records and reconcile prepaid expenses at the fiscal year-end.
- Issue Resolution & Journal Entries: Resolve payment issues and prepare journal entries for accurate financial records.
- Documentation & Communication: Prepare payment documents for BOCC approval at scheduled county meetings and maintain effective communication with stakeholders.
- Audit Support: Assist in providing accurate and complete information to any auditing firm as requested.
- Stress Management & Coverage Support: Work effectively under high stress levels while maintaining accuracy and professionalism. Provide coverage and support within finance as necessary.
What We Offer:
- A collaborative and cohesive team environment.
- Opportunities for professional development and growth.
- A role that makes a meaningful difference in the community.
Qualifications:
- High school diploma or equivalent is required.
- An associate's degree or higher in Accounting, Finance, Business Administration, or a related field is preferred.
- Minimum of 2-3 years of experience in accounts payable, accounting, or a related field.
- Previous experience working in government or public sector environment is preferred.
Join us in our mission to provide exceptional court services and support the objectives of the Clerk of the Circuit Court and Comptroller. Apply today and be a part of our dedicated team!
