HR Generalist

Daytona Beach, FL, 32114

Position Summary:

The HR Generalist is responsible for administering all aspects of HDB human resource policies and functions for HDB owned and managed properties. They assume responsibility for the effective performance of human resource functions within the law and HDB policy, including but not limited to recruiting, interviewing and the on-boarding process; compensation, payroll, and benefits; employee relations, training, and new hire orientation; advising on disciplinary actions, terminations, off-boarding, and resignations; and insuring Agency compliance with all applicable federal, state, and local regulations. They provide recommendations to Senior Management in establishing overall human resource objectives, policies, and plans. They ensure Human Resource activities are conducted in accordance with established HDB policies and procedures. They provide public relations advice and processes outside requests for information. They are responsible for monitoring and reconciling all Employee Benefit Accounts (vision, dental, health, STD/LTD, FSA etc.). They are responsible for maintaining a Records Retention and Destruction Schedule for personnel documents in accordance with the Agency-wide schedule.

Essential Duties and Responsibilities:

1. Responsible for the planning, development, and implementation of effective human resource strategies and policies.
   • Assists Senior Management in developing short and long-term objectives, goals, and strategies.
   • Ensures human resource strategies and policies are consistent with established Agency-wide goals.
   • Administers human resource operational plans, policies, and goals which further strategic objectives.
   • Serves on the advisory boards and others as requested.
   • Maintains knowledge of human resource industry trends and employment legislation. Plans, formulates, and updates personnel policies to ensure compliance, including workforce planning.
2. Responsibility for the effective performance of human resource functions.
   • Recommends and manages wage/labor policies based on objective data regarding competition, profitability, business conditions, and the economic environment and HUD guidelines. Administers salary compensation program and wage studies and maintains compensation database.
   • Ensures effective administration of HDB’s compensation, benefits, retirement, and incentive programs. Provides recommendations to Senior Management that ensure appropriate service delivery and effective cost management. Processes claims resolution and changes of reporting. Communicates related information to employees.
   • Reviews, reconciles, and maintains accurate records for employee benefits including leave accrual, FSA and HRA accounts, and insurance companies. Is primary contact with benefit providers.
   • Ensures accurate, updated personnel information is provided to Senior Management and to governmental organizations as required. Ensures external document submissions are accurate and timely.
   • Develops and administers an effective and legally compliant recruitment program. Maintains files of recruitment lists and job postings. Processes new hire paperwork and ensures new hire orientation is completed.
   • Oversees job classification and the updating of job descriptions. Ensures human resources database is accurate.
   • Works to resolve employee relations issues according to HDB policies and applicable legal requirements.
   • Coordinates and ensures all human resource functions, including recordkeeping, interviewing, hiring, promotions, layoffs, demotions, internal transfers, and terminations, are conducted in accordance with established HACDB policies and applicable legal requirements. Oversees compliance with related federal and state legislation.
   • Coordinator for Workers’ Compensation program and drug-free workplace certification.
   • Ensures training programs are consistently implemented. Tracks employee training.
   • Ensures human resource policies are updated and communicated to management and staff. Provides advice and interpretation regarding human resource policies as they relate to individuals and to HDB objectives.
   • Monitors the performance appraisal program and adjusts as necessary. Educates staff on the performance evaluation system. Counsel managers on supervisory concerns including corrective actions and performance appraisals.
   • Implements appropriate disciplinary and grievance procedures and ensures that those policies or procedures do not alter the employment-at-will relationship or constitute a contract or promise that those policies or procedures will be followed in every case.
   • Prepares and files related legal and regulatory reports and documents, as required by law.
3. Assumes responsibility for the accurate and timely performance of payroll functions.
   • Accurately computes, records, and processes payroll data and submits information to the Deputy Director of Finance as scheduled.
   • Provides payroll information regarding merit increases to Department Managers and Senior Management as requested.
   • Ensures payroll functions are performed in accordance with established policies and procedures.
4. Assumes responsibility for maintaining Human Resources departmental policies, procedures, and records.
   • Reviews and makes recommendations of needed revisions to applicable HR policies and procedures.
   • Establishes and maintains a Records Retention and Destruction Schedule for departmental documents.
   • Maintains payroll and leave records in compliance with state and federal regulations.
   • Maintains current I-9 information based on regulatory requirements.
5. Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with HDB personnel and management.
   • Assists and supports personnel as needed. Attends meetings as required.
   • Ensures employee payroll, benefits, and personnel questions are promptly and courteously resolved.
   • Ensures management is appropriately informed of area activities and of any significant problems.
   • Completes related reports and special assignments accurately and timely.
6. Assumes responsibility for related duties as required or assigned.
   • Stays informed of trends and regulatory changes in the human resource field.
   • Attends seminars and professional conferences, as needed and approved.
   • Ensures work area is clean, secure, well maintained, and files are easily retrievable.
   • Maintains HDB organizational chart and employee directory.
   • Other duties as may be assigned.

Required Knowledge, Skills, and Abilities:

Knowledge:

• Thorough knowledge and understanding of human resource laws and regulations, procedures, policies, and employee benefit programs.
• Thorough knowledge and understanding of compensation and benefits policies and programs, employee relations practices, human capital management, and recruitment techniques.
• Able to interpret various instructions.

Skills:

• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.

Abilities:

• Ability to communicate orally and in writing with appropriate pauses and emphasis; correct pronunciation (or sign equivalent); and variation in word order using present, perfect, and future tenses.
• Ability to effectively operate general office equipment and computer programs.
• Ability to communicate with all levels of management and employees.
• Ability to maintain confidentiality of information.
• Ability to make decisions and solve problems while working under pressure.
• Ability to prioritize and organize effectively.
• Ability to show judgment and initiative and to accomplish job duties in a timely manner.
• Ability to perform basic math skills, use decimals to compute ratios and precents, and to draw and interpret graphs.
• Ability to act with integrity, professionalism, and confidentiality.

Education and Experience Required:

A two-year college degree (four-year college degree preferred); (1) completion of specialized course of study as PHR (Professional HR), SPHR (Senior Professional HR) or SHRM (Strategic Human Resource Management) CP (Certified Professional), SCP (Senior Certified Professional) and (2) five years of related full-time experience in human resources management.

Special Requirements:

• Proficient with Microsoft Office Suite and/or other HR related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS (Paycor).

Supervisory Responsibilities:

The Human Resources Generalist does not normally have supervisory responsibilities over other employees.

Travel:

Local travel between HDB properties and limited travel required for training purposes.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Sedentary work; sitting most of the time. Exerts up to 15-20 lbs. of force occasionally.
• Bending downward and forward at the waist. Requires full use of lower extremities and back muscles.
• Extending hand(s) and arm(s) in any direction.
• Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
• Able to hear average or normal conversations and receive ordinary information.
• Average, ordinary visual acuity necessary to prepare or inspect documents or products or operate machinery.

Disclaimer Statement:

This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned. This job description has been approved on all levels and is not to be interpreted as creating a contract for employment, expressed, or implied between the Housing Daytona Beach and any employee. The Housing Daytona Beach provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender identity or expression, national origin, age, disability, genetics, or veteran status, as well as any other protected class. In addition to federal law requirements, Housing Daytona Beach complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training. Housing Daytona Beach expressly prohibits any form of workplace harassment based on race, color, religion, gender identity or expression, national origin, age, disability, genetics, or veteran status, as well as any other protected class.