What are the responsibilities and job description for the Office Manager position at The Housing Fellowship?
Job description
The Housing Fellowship, a nonprofit affordable rental housing provider in Johnson County, is seeking a full time Office Manager to join our team. You will serve as the first impression of our administrative office for tenants, applicants, and vendors. Hours are 8am – 5pm, Monday - Friday.
The Housing Fellowship owns and manages 200 rental units throughout Johnson County for families with limited incomes. We are a staff of seven. The Office Manager reports to the Chief Operating Officer.
Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Office manager duties and responsibilities include: assisting with lease paperwork and maintaining property files; accepting and processing tenant applications; scheduling meetings and appointments; manage office supplies inventory; greeting visitors and providing general administrative support to our employees. Previous experience as a Front Office Manager or Office Administrator is an advantage. A successful Office Manager should have experience with a variety of office software including Microsoft Office and be able to accurately handle administrative duties. Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities
- Accept rental housing applications and perform background checks
- Accurately maintain tenant and property files
- Perform leasing assistant duties such as setting and conducting property showing appointments
- Accept receipt of payments and enter into financial management system
- Maintain office filing system, including receipts and invoices
- Serve as the point person for office management duties including maintenance, mailing, supplies, equipment, bills and errands
- Schedule meetings and appointments
- Organize the office layout and order supplies and equipment
- Perform receptionist duties: greet visitors, and answer and direct phone calls
- Manage onboarding process for new suppliers, including W-9 management
- Assist with social media accounts, website maintenance, and content management
- Track staff paid time off accruals
- Comply with written Personnel Policies and Procedures
- Perform other duties as required
Skills
- Proven experience as an Office Manager, Front Office Manager, Administrative Assistant or Secretary will be a plus
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Self-starter with excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- High School diploma or equivalent and valid drivers license required
- Ability to properly manage confidential information
- Experience in property management is a plus
Job Type: Full-time
Salary: $40,000 - $45,000 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Experience:
- Office: 1 year (Preferred)
Work Location: In person
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Experience:
- Office: 1 year (Preferred)
Work Location: In person
Salary : $40,000 - $45,000