What are the responsibilities and job description for the Executive Assistant position at The Improta Team?

Are you a detail-oriented, organized, and resourceful professional with a passion for supporting high-performing teams? The Improta Team, a top-producing real estate group in Calabasas, is seeking an Executive Assistant to work closely with the owners and play a pivotal role in ensuring the team's success.

REAL ESTATE EXPERIENCE PREFERRED! If you have a strong work ethic, thrive in a fast-paced environment, and love going above and beyond as a support person, we encourage you to apply.

This is not a traditional 8 : 30-5 : 00 PM position. The ideal candidate will work as the right hand to the owners, providing support whenever and wherever it is needed, including flexibility during weekends.

Compensation :

Base salary : $60,000 - $70,000
Potential yearly earnings up to $100,000
Paid Time Off (PTO) after 6 months
Stipend benefits available

Compensation :

Potential yearly earnings up to $100,000

Responsibilities :

This person's primary responsibilities include, but are not limited to :

Assist and support the owners in all business and personal areas as needed.

Maintain and manage database and lead management systems.

Implement and manage checklists and systems for sellers and buyers.

Facilitate transactions from contract to close, including contracts, disclosures, inspections, and property preparation.

Serve as the first point of contact for clients, ensuring a five-star experience.

Oversee marketing efforts, including social media, website management, and creating monthly campaigns.

Organize and execute events with a professional, classy touch.

Manage scheduling, meetings, and appointments.

Handle day-to-day office operations and administrative tasks.

Track expenses accurately and assist in budget creation.

Gradually take on more responsibility, including hiring, training, and holding team members accountable

Qualifications :

Candidates who are not currently licensed must obtain a real estate license as soon as possible (costs reimbursed by the agent).

Located within a 10-20 minute commute of Calabasas.

Comfortable working remotely but able to meet in person once a week.

Exceptional organization and attention to detail.

Tech-savvy, with experience in social media and familiarity with modern office tools.

Able to prioritize and manage multiple tasks and projects efficiently.

Strong verbal and written communication skills.

Excellent problem-solving skills and discretion.

Customer-focused mindset with a passion for delivering extraordinary experiences.

College degree preferred.

Comfortable working with strong personalities.

Love for to-do lists and paperwork.

This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free the owners up to sell.

About Company

The Improta Team is a highly regarded, locally based real estate group specializing in providing exceptional service to clients throughout the Calabasas area. Known for their class, professionalism, and expertise, the team excels in every aspect of real estate—from contracts and disclosures to inspections and property preparation. With a supportive, hard-working, and collaborative culture, the team values likable, organized individuals who take initiative and deliver results. Joining the Improta Team means becoming part of a group that strives to set the standard in real estate excellence.

If you’re ready to bring your skills, flexibility, and dedication to a dynamic team, apply today and help us continue to exceed client expectations!

Salary : $60,000 - $70,000

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