What are the responsibilities and job description for the Executive Assistant position at The Larko Group?
Join a dynamic and prestigious professional services firm, where you’ll take on an important role in supporting a high-performing team while keeping daily operations on track. You’ll handle complex calendar management, coordinate important meetings, oversee travel arrangements, and act as a bridge between executives and key stakeholders. You’ll draft professional correspondence, refine reports, and create compelling presentations.
This is more than just a job—it’s an opportunity to grow your career within a highly respected organization. Sharpen your skills, make an impact, and enjoy a range of impressive perks!
Responsibilities
- Oversee and coordinate complex schedules, including meetings, appointments, and travel arrangements.
- Act as the primary point of contact between the executive administrative team and internal/external stakeholders, managing and prioritizing communication effectively.
- Organize and prepare meeting materials including agendas, presentations, and minutes.
- Manage detailed travel itineraries and accommodations, ensuring smooth logistics for domestic and international trips.
- Draft, proofread, and edit correspondence, reports, and presentations with accuracy and professionalism.
- Handle expense reporting, budgeting, and reimbursement processes promptly.
- Assist in the planning of special projects, ensuring deadlines are met and objectives are achieved.
- Provide personal support on an as-needed basis.
- Maintain a well-organized office environment, including ordering supplies, managing files, and ensuring the proper functioning of office equipment.
Requirements
- Bachelor's degree required with 3 years of experience.
- Highly self-motivated and directed
- Solid analytical and communication skills
- Strong attention to detail and excellent organizational skills
- Ability to effectively multi-task, prioritize, and execute tasks in a high-pressure environment
- Experience working in a team-oriented, collaborative environment
- Strong technology skills (intermediate Microsoft Excel and PowerPoint skills preferred)
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.
