What are the responsibilities and job description for the Receptionist- Bilingual Spanish position at The Law Office of Vernal Farnum?
The Receptionist will serve as the first point of contact for office visitors. The Receptionist is primarily responsible for greeting guests, notifying staff of visitors, answering the front desk phone, ensuring an accurate record of visitors, and supporting with general administrative tasks.
Essential Duties & Job Responsibilities
- Answer, screen and transfer incoming phone calls in a professional and friendly manner.
- Takes and delivers messages when necessary.
- Serve as the front desk attendant responsible for greeting guests, helping them register/sign-in for their visit, issue confidentiality agreements as needed and maintain accurate record of visitors.
- Respond to inquiries in a pleasant and appropriate manner maintaining a positive image of the Company at all times.
- Receive, sort and distribute incoming mail with urgency
- Sends, receives and distributes faxes
- Enter prospective employee applications in CERENADE
- Maintain company phone and extension list.
- Coordinate lunch coverage and maintain calendar to distribution
- Present self in professional manner at all times
- Other administrative tasks as requested by Manager
Minimum Qualification Requirements
Education & Experience
- High School Diploma or equivalent required
- Minimum of one (1) year of prior experience as a Receptionist, Administrative Assistant, or related field in a high-volume setting
- Excellent customer service and office administrative skills
- Be able to work independently and multitask when needed.
- Excellent communication skills including: interpersonal, verbal, and written.
- Having a proactive and positive attitude.
- Demonstrates high level customer service skills.
- Must be Bilingual (Spanish and English)
Job Type: Full-time
Pay: $16.00 - $19.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Education:
- High school or equivalent (Preferred)
Experience:
- Admin: 1 year (Required)
Work Location: In person
Salary : $16 - $19