Administrative Assistant/Office Manager

Office Manager Job Responsibilities:

• This employee will be responsible for answering phones, collecting money from clients, posting payments in office management software, running payroll, and other tasks as assigned.
• The applicant must have a good work ethic, be pro-active, a self starter, and be organized.
• Experience working in a law firm and/or bill collecting preferred.
• Applicants must have transportation to and from work and be able to work from 8am to 5pm Monday through Friday.
• Supports company operations by maintaining office systems and supervising staff.
• Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.

Office Manager Qualifications / Skills:

• Supply management
• Informing others
• Tracking budget expenses
• Delegation
• Staffing
• Managing processes
• Supervision
• Developing standards
• Promoting process improvement
• Inventory control
• Reporting skills

Education, Experience, and Licensing Requirements:

• High school diploma, GED, or equivalent
• Two to three years’ experience in an office setting manager
• Proficient with office software

Administrative Duties:

• Scheduling
• Running errands
• Stocking supplies
• Sorting and sending mail
• Answering and routing phone calls
• Managing social media
• Greeting visitors

Financial Duties:

• Expense reports
• Processing payments
• Billing
• Payroll
• Purchasing

Setting:

• Legal

Benefit Conditions:

• Only full-time employees eligible

COVID-19 Precaution(s):

• Remote interview process
• Personal protective equipment provided or required
• Temperature screenings
• Social distancing guidelines in place
• Virtual meetings
• Sanitizing, disinfecting, or cleaning procedures in place

Ergonomic Workspace:

• No

Typical end time:

• 5PM

Typical start time:

• 8AM

Work Remotely

• No

Job Type: Full-time

Pay: $8.50 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $9 - $20