Administrative Assistant/Marketing Coordinator

We are looking for a Administrate Assistant and Marketing Coordinator to support our growing real estate team. This work will be a critical factor for the smooth operation of The Legacy Group.

✦ Administrative Support

• Greet clients / manage client experience in the office

• Answer and direct telephone calls as appropriate

• Prepare materials needed for client meetings

• Undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities.

• Ensure needed office/facilities supplies, and materials are in stock and organized.

✦ Transaction Coordinator

· Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.

· Coordinate title/escrow, mortgage loan and appraisal processes.

· Regularly update & maintain communication with clients, agents, title officer, lender etc.

· Submit all necessary documentation to office broker for file compliance.

· Input all client information into client database system.

✦ Listing Coordinator

· Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings etc.

· Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities.

· Provide proactive weekly feedback to sellers regarding all showings and marketing activities.

· Coordinate all public open houses and broker open houses.

· Input all listing information into MLS and marketing websites and update as needed.

· Submit all necessary documentation to office broker for file compliance.

·Input all necessary information into client database and transaction management systems.

✦ Marketing Coordinator

· Create, maintain, and strengthen the organization’s overall brand through all media avenues.

· Ensure all marketing efforts serve to achieve immediate and long-term business goals, identifying and executing improvements for processes, content, and lead generation.

· Prepare marketing activity reports and metrics for measuring program success.

· Employ marketing analytics techniques to gather important data (social media, web analytics, etc.)

· Prepare and deliver promotional presentations (ads, campaigns, etc.).

· Compose and post online content on the company’s website and social media accounts.

· Interact with users and respond to social media messages, inquiries, and comments.

· Write marketing literature (brochures, blogs, etc.) to augment the company’s presence in the market.

· Implement marketing plans that include print, broadcast, and online content.

· Experience designs branded templates and REELS for use on a social media using various desktop and online tools, like Canva.

· Keep up with trends and technology.

✦ Skills/Qualifications:

· High school diploma/GED.

· Degree educated preferred.

· Previous experience in the real estate industry is beneficial.

· 1-3 years of relevant experience as an Real Estate Office Coordinator and/or Administrate Assistant

· Excellent knowledge of MS Office, online applications (CRM tools, Online analytics, Meta, Instagram, TikTok, and Google Adwords etc.)

· Experience with Adobe Creative Cloud (Photoshop, Illustrator, In Design, Premier Pro) or equivalent digital media editing tools a plus.

· People-oriented, dedicated to customer service, extremely organized and attentive to detail

· Ability to multitask and meet deadlines in a fast-paced environment without oversight

· Ability to work in a fast-paced environment, anticipate changing needs, & problem solve

· Well-organized with a customer-oriented approach

· Exquisite communication and people skills

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Commute:

• Spokane, WA 99205 (Required)

Ability to Relocate:

• Spokane, WA 99205: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $22