What are the responsibilities and job description for the Office Manager (with Accounting Experience) position at The Manufacturers' Association?
Job Summary:
We are seeking a detail-oriented and highly organized Office Manager with Accounting Experience to oversee daily office operations and manage key accounting functions, including Accounts Payable (A/P), Accounts Receivable (A/R), Payroll, and Invoicing. This role is essential to ensuring smooth financial and administrative operations within the company.
Key Responsibilities:
Office Management:
We are seeking a detail-oriented and highly organized Office Manager with Accounting Experience to oversee daily office operations and manage key accounting functions, including Accounts Payable (A/P), Accounts Receivable (A/R), Payroll, and Invoicing. This role is essential to ensuring smooth financial and administrative operations within the company.
Key Responsibilities:
Office Management:
- Oversee daily office operations, including supplies, scheduling, and general administrative tasks
- Act as the primary point of contact for vendors, clients, and employees regarding administrative matters
- Maintain and organize office records, ensuring compliance with company policies
- Onboarding new employees
- Maintain personnel files
- Accounts Payable (A/P): Process vendor invoices, verify accuracy, and ensure timely payments
- Accounts Receivable (A/R): Generate and send customer invoices, follow up on outstanding payments, and reconcile accounts
- Payroll Processing: Manage employee timesheets, process payroll, and ensure compliance with tax and labor regulations
- Bank Reconciliation: Reconcile company bank statements and credit card transactions
- Financial Reporting: Prepare financial reports, including expense summaries, profit/loss statements, and aging reports
- Maintain accurate financial records and documentation for audits and tax purposes
- Ensure compliance with local, state, and federal financial regulations
- Maintain required personnel records
- Education: High School Diploma, and/or Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field (preferred).
- Experience: 3-5 years of experience in accounting, bookkeeping, or office management.
- Technical Skills:
- Proficiency in Excel, MS Word, payroll software and accounting software
- Familiarity with payroll processing systems and tax filings
- Soft Skills:
- Strong organizational and multitasking abilities
- Excellent attention to detail and accuracy in financial reporting
- Effective communication skills to interact with vendors, employees, and management
- Experience in Manufacturing
- Knowledge of HR processes, benefits administration, and compliance regulations
- Competitive salary based on experience
- Health, dental, and vision insurance options
- Vacation
- Paid Holidays
- 401(k) with company match
