Administrative Assistant II

Posting Information

Posting Information

Posting Number 2025364 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Asst II Location San Marcos Department Student Involvement & Engagement Recruitment Type Open to All Job Type Full-Time Funding Source Permanent Monthly Salary $3,173.42 - $3,763.00 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High School Diploma/GED.
• Knowledge and experience in providing advanced administrative support.
• Experience with making travel arrangements and processing travel reimbursements.
• Demonstrated knowledge of purchasing and procurement methods and procedures.
• Proficient in Microsoft Office and Zoom.
• Computer skills to include effective use of an ERP financial system and spreadsheets.
• Skills in basic math, bookkeeping/accounting.
• Read and understand instructions, correspondence, and reports.
• Ability to provide customer service to various entities. Ability to find resources, identify solutions.
• Ability to coordinate, gather information, and complete data as needed for events/meetings.
• Ability to manage time effectively to oversee multiple projects, programs, services, and customer service needs.
• Ability to work under pressure, without supervision, handle multi-task projects, and complete work within established deadlines.
• Ability to maintain calendars and schedules.
  
  

Preferred Qualifications

• 1-2 years of experience in an office setting.
  
  

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

• Maintain standard operating procedures.
• Support Coordinators with event management and logistics.
• Maintain student organization registration records.
• Review correspondence, documents, and draft, proofread, and edit documents paying particular attention to detail.
• Greet, screen, and route visitors.
• Maintain multiple calendars, schedule meetings, manage room reservations, and coordinate, gather information, and compile data as needed for events/meetings.
• Answer multi-line phone and transfer calls, as needed.
• Oversee and manage routine operations of the department.
• Assist with travel arrangements and prepare travel requests and reimbursements using Concur.
• Process PCRs and other HR related paperwork.
• Maintain accurate and current record-keeping (i.e. procurement cards).
• Monitor and/or order inventory and supplies for the units in the department, as needed.
• Assist with procurement, purchasing, and management of departmental budgets.
• Provide administrative support to director, staff, graduate students, and undergraduate students.
• Other duties as requested or required, whether or not specifically mentioned in this job description.
  
  

Additional Information to Applicants Job Open Date 03/21/2025 Job Close Date (posting closes at midnight) 04/04/2025 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices You will be required to electronically attach a resume and cover letter to your application. , You will be required to electronically attach a list of references. Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
  
  

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

Quick Link https://jobs.hr.txstate.edu/postings/51693

Applicant Document

Required Documents

• Resume
• Cover Letter
• List of References
  
  

Optional Documents

• DD 214/DD1300
• Veteran's Preference
  
  

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a high school diploma or equivalent?
• Yes
• No
• * Do you have experience maintaining calendars and schedules?
• Yes
• No
• * Can you gather, coordinate, and compile data as needed for special projects?
• Yes
• No
• * Do you have experience in budgeting, purchasing, travel arrangements, and processing travel reimbursements?
• Yes
• No