What are the responsibilities and job description for the Office Coordinator position at The Millennium Group, Where Service Matters?
Overview
We are looking for a bright and energetic individual with a go-getter attitude who is comfortable working in a fast-paced environment to join our team! This position supports and performs front desk, shipping & receiving functions as well as other various office services for our client.
Specific Duties And Responsibilities
We are looking for a bright and energetic individual with a go-getter attitude who is comfortable working in a fast-paced environment to join our team! This position supports and performs front desk, shipping & receiving functions as well as other various office services for our client.
Specific Duties And Responsibilities
- Greet and welcome employees to the building.
- Efficiently check in visitors and notify their parties of their arrivals.
- Maintain a clean and presentable front desk and lobby area.
- Receive and sort mail and distribute mail to appropriate recipients or departments
- Prepare and process outbound courier shipments using computer or service provider's equipment such as UPS.
- Ensure delivery of outgoing mail to courier or post office.
- Serve as liaison for mail service for client departments. Make timely collection of outgoing mail. (letters, parcels, U.S. Postal, interdepartmental)
- Track and maintain records and logs of mailing.
- Sort & distribute incoming parcel shipments from USPS, UPS, DHL and FedEx mail.
- Postage machine: Maintain postage loaded on machine, request maintenance as needed
- Deliver boxes of paper to copy areas.
- Able to appropriately handle confidential and highly sensitive material.
- Perform daily restocking of coffee and tea supplies and rinsing of coffee machines
- Load, run and/or empty dishwashers as necessary
- Note pass-downs for Janitorial team in their communication binder
- Assist with on-site event/training room set-up, as needed
- Inventory mailing supplies
- Order general office supplies
- All other duties as assigned
- Minimum 2 years customer service and shipping/receiving related experience preferred
- Corporate reception or front desk experience a plus
- Strong customer service skills
- High school diploma or equivalent
- Postage Meter, UPS, FedEx, DHL knowledge a plus
- Experience with international shipping a plus
- 1-3 years' experience with Microsoft Software
- Ability to effectively work individually and in a team environment
- Excellent communication skills both written and verbal
- Ability to meet employer's attendance policy
- Ability to lift up to 50 lbs. on a regular basis
- Attention to detail.
