Executive Assistant

Overview

Our Client is searching for an on-site assistant who can offer personalized secretarial, administrative, and organizational support. This role entails working one-on-one with a female business executive, helping handle various professional, personal, family, and household related tasks.

Part Time-Flexible hours, approximately /25-35 hours (TBD 2-4) days weekly

Location: In home office near UCLA Rate:$20-$25/hr

Applicant Requirements

• Valid CA Drivers license & reliable vehicle
• Bachelor's Degree or equivalent
• Skilled business writing & communication
  
  

Responsibilities

• Provide onsite operational and administrative support
• Act as the gatekeeper between the executive and internal/external contacts, screening calls, routing correspondence, vetting, and drafting emails, maintaining the calendar, arranging meetings and appointments
• Bookkeeping, Quicken entry, expense/cash flow reports, bill payment, invoicing, tax prep, etc.
• Maintain online & hardcopy comprehensive records, documents, and reports
• Detailed office organization and heavy paper filing
  
  

Desired Skills And Experience

• Previous experience in commercial/residential real estate, property management, legal, accounting, or business a plus
• Knowledge of Microsoft Office, Quicken, Google Docs & Sheets, Excel, & Word
• Effective Time management with the ability to multitask
• High-level verbal and written communication skills, discretion, and confidentiality
• Be reach-able (by text or call) outside of business hours