Demo

Senior Administrative Assistant

The Mom Project
Phoenix, AZ Contractor
POSTED ON 1/1/2025
AVAILABLE BEFORE 1/31/2025
Our client is the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography. Their mission is to realize the potential of their clients, professionals and partners by building the real estate solutions of the future.

“From instilling confidence in today’s decisions to re-imagining tomorrow’s spaces, we thrive in complex and ever-changing environments.” The have over 500 offices in more than 100 countries, employ over 115,000 people and support 95 of the Fortune 100 companies.

We are seeking a Senior Administrative Assistant on a contract basis to support our Customer’s business needs. This role is onsite in Phoenix, AZ.

The purpose of this position is to provide business operations administrative support to a department and/or manager.

Responsibilities

  • Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
  • Establishes and maintains record keeping and filing systems. Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.
  • May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.
  • Completes expense reports and handles reconciliation of receipts for a designated work group.
  • Responsible for opening, sorting, prioritizing and distributing inbound mail.
  • Coordinates services for outbound mail. Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.

Qualifications

  • 3 years of experience
  • Ability to effectively present information to an internal department and/or large groups of employees. Requires general knowledge of financial terms and principles.
  • Ability to calculate simple figures such as percentages. Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations. Requires basic analytical skills.
  • Intermediate experience with Microsoft Office Suite.
  • Personable
  • Motivated
  • Self-Starter
  • Strong communication skills

Perks are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Health Benefits: Medical, Dental, Vision, 401k, FSA, Commuter Benefit Program

Please note: In order to create a safe, productive work environment, our client is requiring all contractors who plan to be onsite to be fully vaccinated according to the CDC guidelines. Prior to coming into our offices, contractors will be required to attest that they are fully vaccinated.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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