What are the responsibilities and job description for the Summer Program Office Assistant position at The Open Window School?
Open Window School is a K-8 independent school on Cougar Mountain, centrally located between Bellevue, Issaquah, and Newcastle. For 5 weeks during the summer, Open Window runs an exciting summer program for students entering Kindergarten through 7th grade within the local community.
The Office Assistant plays a key role in supporting the logistics of summer programs at OWS. This role involves a variety of administrative tasks to ensure the smooth operation of daily activities, including attendance management, communication with families, and assisting with field trips.
Qualifications:
- Desire and ability to work with children and adults in a busy camp setting
- Familiarity with computers and databases, preferably Camp Brain, Microsoft Teams/Excel
- Ability to accept guidance and supervision
- Good character, integrity, and adaptability
- Enthusiasm, patience, self-control, and a sense of humor
- First Aid and CPR certification preferred
Essential Functions:
- Manage late arrival and early dismissal of campers
- Attend pre-season and in-season administrative team meetings at the discretion of the Director/Assistant Directors
- Coordinate daily camper attendance, including collecting attendance sheets, contacting families about absences, and generating daily lists
- Assist in managing the camper database to produce necessary group lists
- Answer telephone calls and provide information as needed
- Coordinate bus transportation with the vendor
- Provide support to nursing staff and assist with behavioral issues when needed
- Perform additional tasks as assigned by the Director/Assistant Director
Work Conditions:
- Ability to communicate effectively with campers, staff, and parents/guardians
- Ability to work with different age and skill levels
- Visual and auditory ability to communicate with the camp community
Position Details:
Manager: Summer Auxiliary Programs Manager
Compensation: $25 per hour
Position Classification: Seasonal; June 23-August 1
Hours: 7:30-4:00; 8:30-5:00; or 9:30-6:00 exact schedule will be determined between employee and manager
Training: Hired counselors are required to attend the in-person training session at Open Window School - June 23-27.
Salary : $25
