What are the responsibilities and job description for the Education Coordinator position at The Phillips Collection?
POSITION OBJECTIVE:
The museum’s Education Department helps teachers, students, and museum visitors see, connect, and engage with art in new and unexpected ways. Its innovative approach to arts integration promotes student-centered teaching and learning and empowers students to express themselves and their values, opinions, and thoughts. The department has deep relationships with schools throughout the DC, Maryland, and Virginia (DMV) area and supports teachers and students through professional development, extended school partnerships, school tours, and digital resources. The Education Coordinator serves a key administrative role in the Education Department to ensure teacher and school programs operate efficiently and to their greatest potential.
The museum’s Education Department helps teachers, students, and museum visitors see, connect, and engage with art in new and unexpected ways. Its innovative approach to arts integration promotes student-centered teaching and learning and empowers students to express themselves and their values, opinions, and thoughts. The department has deep relationships with schools throughout the DC, Maryland, and Virginia (DMV) area and supports teachers and students through professional development, extended school partnerships, school tours, and digital resources. The Education Coordinator serves a key administrative role in the Education Department to ensure teacher and school programs operate efficiently and to their greatest potential.
ESSENTIAL DUTIES:
- Coordinate all adult and school group tours including inquiries, reservations, confirmations, tracking spreadsheet, interdepartmental and on-site coordination with security and visitor services departments, greeting groups, staffing tours, and any other special arrangements.
- Create a tour schedule each month and schedule Phillips Educators for tours as well as other education and community engagement programs.
- Create digital exhibitions for student exhibitions on The Phillips Collection’s website.
- Assist in administrative duties related to school and teacher programs, including assisting with teacher professional development and school partnership programs.
- Manage Education administrative systems including mailing lists, databases, office supplies, office equipment, and departmental inquiries.
- Supports Education financial processes including maintaining budget spreadsheets, reconciling monthly credit card statements, and updating budget actuals each month.
- Work with Deputy Director for Education and Responsive Learning Spaces on in-gallery interpretation development and making connections between education and the library and archives.
- Primarily on-site work functions with flexibility to work from home one day per week. Availability to work occasional evening and weekend hours.
QUALIFICATIONS:
- Bachelor’s degree or two to three years of administrative experience
- Excellent organization skills, follow-through, and attention to detail
- Ability to establish priorities, meet deadlines, and handle multiple projects concurrently
- Administrative experience with excellent office skills, including data entry, database, and spreadsheets
- Ability to work effectively on teams as a collaborator as well as work on projects independently
- Proven customer service skills
- Demonstrated ability to create and maintain systems
- Experience with digital tools and web-based software, including Altru, inDesign, Google suite is helpful
- Art history and/or museum background helpful
Please include a cover letter with your application. The closing date for this position is June 17, 2023.
The Phillips Collection is an equal opportunity employer and administers all employment decisions and personnel actions without regard to race, color, religion, creed, sex, sexual orientation, pregnancy, childbirth or related medical conditions, national origin, age, physical or mental disability, genetic disposition or carrier status, marital status, veteran status, personal appearance, gender identity or expression, family responsibilities, matriculation, political affiliation, or any other category protected under applicable federal, state, or local law.
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