Project Coordinator

Recruiting Opportunity Closes: 02.03.2025

Hourly Wage: $30.00

Hours Per Week: 40

Status: Non-Exempt / Full Time

Number of Positions: 1

Title: Project Coordinator

Department: Property

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Application Instructions:

Complete the online job application, upload a resume and cover letter.

To apply online go to: Project Coordinator

To apply in person go to 8495 SE Monterey Ave., Happy Valley, OR 97086. Bring a resume and cover letter and complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact Amy Hughes at Amy.hughes@usw.salvationarmy.org or call (503) 794-3200. Ms. Hughes is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:

To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.

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SCOPE OF POSITION: Under the supervision of the Divisional Property Director, the Project Coordinator interfaces with The Salvation Army Corps Officers, Cascade Division departments, and selected departments at The Salvation Army Territorial Headquarters as necessary to maintain document control, correspondence files, and to track planned action items for designated projects. The Project Coordinator assists in the process to purchase, sell, and lease property; maintain files for renovation, remodel, or construction of Cascade property; verify the completeness of hazardous material project notifications.

EDUCATION AND WORK EXPERIENCE:

• Required - High school graduate/GED.

Preferred -Associated Degree with coursework in business or office management and accounting. Project management coursework a plus

• Required- 3-5 years administrative

Preferred - Project management or database management experience. Experience with property management and/or real estate transactions a plus.

LICENSES AND CERTIFICATIONS

Required: Drivers

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: Detail oriented and attention to detail.

• Self-starter
• Team player
• High level of competency in oral and written communication skills (Spelling 90%; Grammar 85%}
• High level of public relation and diplomacy skills
• Excellent telephone skills
• Ability to work in a fast-paced environment and maintain poise under
• Customer service mindset
• General accounting or bookkeeping knowledge
• Strong analytical and research skills
• Proficient-typing skills (50 wpm)
• General knowledge of business protocols
• Ability and willingness to keep information
• Demonstrated ability to handle and manage multiple priorities
• Experience with commonly used construction documents and terminology
• Experience with commonly used real estate documents and terminology
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Demonstrated ability to maintain document management systems and action tracking log using commercially available associated

SOFTWARE-RELATED SKILLS;

• Microsoft Office and MS-Outlook required.
• Working knowledge of integrated database applications and ability to use new, commercially available, and cloud-based software programs with basic

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review document submittal for small property projects, leases, and rental or use agreements, for
• Review hazardous materials survey and advise Corps Officer on required abatement or remediation.
• Coordinate hazardous materials survey and clearance testing
• Coordinate document review by Territorial Risk Management Department.
• Coordinate document review by Territorial Legal Department.
• Create TSAMM/G&C proposals for Divisional Headquarters DHQ related Projects.
• Prepare CFC agenda items, forward approved and recommended items to appropriate
• Work with the legal and Risk Management Departments in the processing of requests for Certificate of Liability insurance
• Prepare project check requests and update project
• Issue and manage DHQ employee key cards and maintain log.
• Coordinate with Insurance Administrators and Corps on claims and Incident
• Provide back-up coordination to ensure DHQ facility and DHQ Officers’ quarters are maintained.
• Manage day-to-day tasks and activities of department administrative assistant.
• Travel to conduct site checks and attend OAC meetings for project updates. The duration of travel will include day and overnight trips. Travel will involve diving a motor vehicle provided by the company or by air. Driving can be long distances in all kinds of light and weather conditions. Travel requirements comprise 15% to 20% of work activities.

PHYSICAL REQUIREMENT:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach
• Ability to operate telephone.
• Ability to operate a desktop or laptop
• Ability to lift up to 25 (usually file boxes)
• Ability to access and produce Information from a
• Ability to understand written information.
• Drive a motor vehicle for long distances in all types of weather and visual conditions.

That's a criminal history information check and a motor vehicle report. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered.

Qualified individuals must be able to perform the essential duties of the position with our without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

SUPERVISOR: Divisional Property Director

Experience

• Required-3-5 years administrative experience.

• Preferred-Project management or database management experience. Experience with property management and/or real estate transactions a plus.

Education

• High School or Equivalent or better

• Associates or better in Business Administration or related field

Licenses & Certifications

• Driver's License

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)