Full Time Administrative Secretary

The Salvation Army Mission:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Job Objective:

The Administrative Assistant will be responsible for maintaining, corresponding, organizing and preparing daily events, assignments, meetings, documentation, presentation and other requested as directed by the supervisor.

Essential Functions:

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

• Manage office communications and processes while the Administrator for Program is not in the office. Independently carry out assignments and instructions.

• Provide general support to all visitors.

• Compose and prepares daily correspondence, prioritizing responses necessary.

• Answer calls; take messages and route correspondence with impeccable customer service to both outside and inside customers.

• Provide administrative support in an organized and timely manner. Work with assigned supervisor or department.

• Manage schedules, calendars, email and meetings as assigned by supervisor.

• Maintain an orderly and accurate filing system.

• Maintain confidentiality at all times.

• Multitasking and the ability to prioritize daily workload for one's self and the assigned supervisor or department.

• Maintains bring up files for specific projects and other items.

• Manage special projects for assigned superior.

• Handle complaint calls in the absence of assigned supervisor.

• Speak at public/professional functions as assigned.

• Other duties as assigned.

The requirements listed below are representative of the minimal education, experience, certifications, skills, and/or abilities required for this position.

• Associates degree or higher preferred

• Three years' experience supporting an Executive.

(Education level) plus X years of relevant experience. (Higher level) degree a plus (or preferred).

OR

Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Certifications:

None

Skills/Abilities:

• Ability to speak, write and understand English in a manner sufficient for effective communication with leadership and field personnel.

• Maintain strict confidentiality

• Ability to prioritize work

• Attention to detail and organizational skills

• Excellent written and verbal communication skills

• Excellent research and problem-solving skills

• Knowledge of office management procedures

• Proficiency in MS Office (MS Excel and MS PowerPoint)

• Be a self-starter

Supervisory Responsibility:

None

Physical Requirements:

• The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Physical requirements include:

• Speaking, hearing and vision ability, and excellent manual dexterity to be able to perform office tasks.

• Sitting up to seven (7) hours per day

Travel:

• Travel is rarely needed in this position. But could be needed at times.

Working Conditions:

Work is performed in a typical office environment. Full-time position; may require some weekend and evening work.

“The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.”