Human Resources Administrator

General Purpose

The Human Resources Administrator provides administrative support to the Human Resources department, reporting to the Divisional Human Resources Director and working closely with the Human Resources Generalist. This position is responsible for maintaining employee records, ensuring compliance with organizational, state, and federal policies, managing the HRIS database, conducting background checks, and supporting onboarding processes. The Human Resources Administrator supports open enrollment for benefits and facilitates the seasonal hiring process for both the Red Kettle Campaign and Camp Sebago.

Essential Duties and Responsibilities

Employee Record Management

• Maintain and organize employee and volunteer records in compliance with organizational policies and regulatory requirements.
• Ensure accurate filing and retention of physical and electronic HR documents.
• Conduct periodic audits to confirm HR records are complete and up to date.

HRIS and Data Management

• Enter and update employee information in the HRIS database, including but not limited to profile data, accrual balances, and benefits enrollment information.
• Generate reports and maintain tracking spreadsheets for employee records, benefits participation, and compliance requirements.
• Assist with HRIS troubleshooting and escalate technical issues as needed.

Compliance and Background Checks

• Conduct criminal background checks, reference verifications, and pre-employment screenings for employees and volunteers in accordance with divisional and territorial policies
• Track and document background check results and communicate compliance status to hiring managers.
• Perform territorial registry checks for all employees and volunteers, ensuring compliance with territorial standards and legal requirements.
• Maintain confidentiality and compliance with the Fair Credit Reporting Act (FCRA) and other applicable regulations.

Onboarding and New Hire Processing

• Maintain and update internal and external recruitment sites with current division job openings.
• Process new hire documentation, including I-9 employment verification, W-4 tax forms.
• Ensure all onboarding materials are completed and retained in compliance with divisional policies.
• Coordinate new hire orientation scheduling and training logistics.
• Provide logistical support to hiring managers, including interview scheduling and candidate tracking.

Benefits Administration and Open Enrollment

• Support annual open enrollment processes, including employee communication, distribution of materials, and enrollment tracking.
• Support the leave management process, including FMLA, Paid Family and Medical Leave (PFML), Long-Term Disability (LTD), and Short-Term Disability (STD) by ensuring accurate record-keeping and compliance with organizational policies.
• Process qualifying life event (QLE) changes and status modifications. Ensure proper documentation is collected, updates are accurately recorded in HR systems, and benefit providers are notified promptly.

Red Kettle Campaign Hiring and Onboarding Support

• Assist in hiring and onboarding seasonal staff by processing applications, tracking hiring status, and verifying employment eligibility.
• Conduct background checks and employment verification for seasonal hires.
• Organize and maintain seasonal employment records to ensure compliance.

Camp Sebago Hiring and Onboarding Support

• Assist in hiring and onboarding seasonal staff by processing applications, tracking hiring status, and verifying employment eligibility.
• Conduct background checks and employment verification for seasonal hires.
• Organize and maintain seasonal employment records to ensure compliance.

Administrative HR Support

• Respond to employee and volunteer inquiries related to HR policies, procedures, and documentation.
• Assist in preparing reports and compliance documentation as requested.
• Provide general administrative support for HR department initiatives and daily operations.
• Perform other duties as assigned to support HR and organizational objectives.

Key Qualifications

• Two or more years of administrative experience, preferably in an HR-related capacity.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HRIS systems (UKG preferred but not required).
• Experience managing background check processes and familiarity with employment compliance regulations.
• Strong organizational and analytical skills with the ability to manage high volumes of documentation and digital records.
• High attention to detail and accuracy in data entry, reporting, and compliance tracking.
• Ability to maintain confidentiality and handle sensitive personnel information with discretion.
• Effective communication and interpersonal skills for interacting with employees, volunteers, managers, and external partners.
• Complete required KeepSAfe abuse risk management training as defined by the KeepSAfe policy and as assigned by Supervisor.

Job Type: Part-time

Pay: From $21.00 per hour

Expected hours: No more than 28 per week

Benefits:

• Life insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Work Location: In person

Salary : $21