Office Coordinator

The Santa Fe Symphony Orchestra & Chorus seeks a highly organized, bilingual Office Coordinator to work on-site in Santa Fe, NM, supporting our administrative, education, and community engagement efforts. This in-person role is ideal for a detail-oriented, proactive individual who thrives in a dynamic environment and is passionate about the arts, education, and community service.

RESPONSIBILITIES

Administrative & Office Management

• Serve as the first point of contact by answering phone calls, emails, greeting visitors, and providing support in both English and Spanish.

Family & Student Services

• Serve as a primary liaison for families and students, ensuring inclusive and welcoming communication.
• Provide Spanish translation for all materials and support in-person and phone interactions.
• Manage student registration, instrument rentals, financial aid applications, and audition scheduling.
• Maintain class rosters and attendance records.

Event Coordination

• Assist with the coordination of education and community concerts.
• Oversee event volunteer recruitment, communication, and on-site coordination.
• Maintain relationships with local businesses for advertising and in-kind donations.
• Design and coordinate concert programs, including compiling content, formatting, and ensuring timely production for events.

Marketing & Communications

• Gather student and community stories for newsletters and promotional materials.

Ideal Candidate Qualifications

• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Bilingual (English & Spanish) with excellent verbal and written communication skills.
• Experience working with diverse families and students in an educational or nonprofit setting.
• Proficiency in Microsoft Office, Google Suite, and basic website editing (WordPress experience a plus).
• QuickBooks experience is a plus but not required.
• Positive, team-oriented attitude with a commitment to community engagement.
• Maintain an organized, family-friendly office and rehearsal space.
• Maintain an accurate digital calendar of all classes and education events, updating with changes from ensemble directors.
• Manage ordering of office supplies.
• Schedule and set up Zoom meetings for staff and committee discussions.
• Support the Patron Services Manager with coordinating volunteers and gathering content for newsletters and marketing.

This is a full-time, in-person position requiring 40 hours per week, Monday–Friday, 9:00 AM to 5:00 PM. Occasional evenings and weekends may be required for events, with comp time provided for hours worked outside the regular schedule. Applicants must be bilingual English/Spanish.

Employment is contingent upon the successful completion of a background check.

How to Apply

Interested candidates should submit a resume and a brief cover letter outlining their qualifications and interest in the role to ckent@santafesymphony.org. Applications will be reviewed on a rolling basis until the position is filled.

Join us in making music accessible and meaningful to the Santa Fe community!

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $35,000 - $40,000