Accounts Payable Specialist

RESPONSIBILITIES

The Accounts Payable Specialist is responsible for managing the organization's financial transactions related to vendor payments, including placing orders, processing invoices, verifying purchase orders, reconciling discrepancies, preparing payments, and maintaining accurate records to ensure timely and accurate payment to suppliers.

ESSENTIAL FUNCTIONS

1. Receiving, reviewing, and entering vendor invoices into the accounting system, verifying the accuracy of details like pricing, quantity, and purchase order numbers.

2. Maintaining vendor information, including contact details and payment terms, and resolving any invoice discrepancies with vendors.

3. Matching invoices to corresponding purchase orders to ensure proper authorization and compliance.

4. Preparing and submitting payments to vendors according to established payment schedules, including electronic payments and checks.

5. Reconciling vendor statements with internal records to identify and resolve discrepancies.

6. Accurately inputting financial data into the accounting system, including invoice details, payment information, and vendor details.

7. Generating reports on accounts payable balances, outstanding invoices, and payment trends.

8. Adhering to company policies and procedures regarding accounts payable, including internal controls and tax regulations.

9. Communicate with vendors for billing and other business-related inquiries.

10. Apply organizational skills as it applies to record retention, filing, and other related administrative tasks.

11. Set up new vendor accounts and modify existing vendor accounts as needed.

12. Independently identify and problem-solve billing anomalies, service-related issues, and various other vendor-related issues.

13. Handle a high volume of transactions while maintaining the accuracy and integrity of the data for vendors.

14. Performs related and other duties, as assigned.

Qualifications:

EDUCATION & EXPERIENCE

• US-accredited high school diploma or equivalent.
• Associate’s or Bachelor’s degree in Business Administration, Finance, Accounting, or an approved related field.
• ·Approximately five (5) to seven (7) years of experience in accounts payable, purchasing, and/or finance administration or related fields.
• Combination of other relevant types of degree and experience, or other combinations will be considered.

SKILLS & COMPETENCIES

• Demonstrates knowledge in comprehension, written and oral skills in English so that technical documents can be read, understood, produced, and communicated.
• Demonstrates knowledge in Microsoft Office applications.
• Demonstrates knowledge in engineering applications, including record keeping.
• Demonstrates knowledge of interpretation of construction plans and specifications.
• Demonstrates ability to work harmoniously with co-workers, supervisors, managers, contractors, and the public.
• Working harmoniously with co-workers, supervisors, managers, and the public.
• Maintains an understanding and satisfactory compliance of the SMCMUA policies, procedures, practices, processes, and essential functions required for the position.

Company Description:

In 1977, the Governing Bodies of Morristown, Morris Township, Morris Plains, and Hanover Township (the Creating Municipalities) passed parallel ordinances creating The Southeast Morris County Municipal Utilities Authority (SMCMUA or Authority). SMCMUA provides high-quality drinking water to customers in Morristown, Morris Township, Morris Plains, and Hanover Township with some service in Mendham Township and Harding Township, and to certain customers and municipalities outside its District in Morris County, New Jersey. On a typical day, about 100,000 people rely on SMCMUA's commitment to high quality for their drinking water needs.

Equal Opportunity/Affirmative Action:

SMCMUA prohibits discrimination based on the following protected categories: race, creed, color, national origin, nationality, ancestry, age, sex/gender, pregnancy, marital status, civil status, domestic partnership status, familial status, religion, affectional or sexual orientation, gender identity or expression, atypical hereditary cellular or blood trait, genetic information, liability for service in the Armed Forces of the United States, and disability.

Job Type: Full-time

Pay: From $68,865.51 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $68,866