Club Events Manager

Job Summary: The Club Events Manager is responsible for planning, coordinating, and executing social and dining events at Watersound Club. This role requires creativity, organizational skills, and a passion for delivering exceptional experiences for members and guests.

Job Responsibilities

Club Events:

• Actively participate in developing the Clubs annual social, dining, golf, tennis, pickleball, and sporting clays events calendar.
• Research and propose new and unique ideas for member and guest activities and events.
• Seek input and feedback from Members and Member committees regarding current and future events.
• Perform all event administrative duties, including contracts, deposits, banquet event orders (BEOs), guarantees, cancellations, billings, and final payments.
• Establish and adhere to event budgets.
• Create, maintain, and distribute event BEOs, and participate in weekly BEO meetings at various Club locations.
• Partner with the marketing team to ensure graphics (flyers, event descriptions, menu designs, etc.) and promotional items are accurate, visually appealing, and consistent with Club branding. Ensure events are published on the Clubs website and work with the team to meet weekly e-newsletter deadlines.
• Approve and order floral arrangements and dcor.
• Secure entertainment (bands, performers, etc.).
• Conduct a recap of all past club events to determine and implement necessary changes to improve future events and maintain an accurate history file of each event.
• Attend pre-event line-up with teams to ensure smooth, efficient service.
• Attend functions to ensure Member and guest satisfaction.
• Maintain professional appearance and demeanor.
• Participate in scheduled staff and management meetings.
• Lead by example, inspiring team members to consistently deliver exceptional events.
• Motivate and cultivate a positive team culture.
• Perform other duties as assigned.

Private Events:

• Serve as the contact person for Member-sponsored private events, assisting Members with determining the appropriate Club location for their event. Introduce the Member to the point person at the desired Club location once established.

Background/Experience:

• Private club event experience preferred.
• Detail-oriented with strong technical and organizational skills.
• Desire to learn and improve daily.
• A passionate drive to be creative and unique.
• Excellent time management skills.
• Proficient with Microsoft Office (Word, Excel) and Jonas (preferred).
• Excellent interpersonal skills.
• Ability to multi-task and meet deadlines.
• Sense of urgency and self-motivation.

Hours/Schedule:

• Office hours are generally Monday through Friday when there are no Member events scheduled but will include weekends, evenings, and holidays when events are scheduled.
• The Club Event Manager is to be present during Member events, and the weekly work schedule is subject to change based on the event schedule.

This position reports to the Director of Membership and works closely with food and beverage operations and marketing.