Public Service Administrator II

Important Recruitment Information for this vacancy

Job Posting closes: March 12, 2025

Required documents uploaded by: March 12, 2025

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

About the Position

Who can apply: Anyone (External)

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Compensation:

• Hourly Pay Range: $21.13 - $23.31
• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The position (K0132883)

Kansas Early Childhood Developmental Services is seeking a fiscal specialist to manage the fiscal aspects of the State Part C program. This includes payment processing, budget monitoring and fiscal oversight of grantees.

Fiscal Management:

• Manage the fiscal portion of the Part C local program grants, the federal Part C grant, and special grants awarded to the Part C program.
• Review affidavits of expenditures and budgets. Track and assess expenditures.
• Process payments to local program and entities contracted for services.
• Assist in generating the funding formula to determine local grant amounts.
• Provide assistance and consultation to locals and vendors for fiscal tracking and completion of affidavits of expenditures and other fiscal forms.
• Aid in review of network budget preparation and approvals.
• Prepare and process requests and payment vouchers for travel and general operating expenses.
• Compile financial information as needed including reports for management.
• Coordinate with general purchasing personnel to ensure compliance with agency policies and procedures.

Job Responsibilities may include but are not limited to the following:

Fiscal Monitoring:

• Interpret and monitor technical state and federal guidelines related to fiscal tracking and reporting.
• Track local programs for timely and accurate submissions based on regulations and policies.
• Make recommendations for procedures of fiscal reporting practices for local network grantees.
• Review and revise the Part C grant/contract application fiscal guidelines, universal contract, contract attachment and notice of grant award amount.

Qualifications

• Education:
  • High School, GED
• Licensing & Certification:
  • Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
• Minimum Qualifications:
  • One year of experience in providing direction necessary to implement the objectives of an agency, program or organizational unit. Education may be substituted for experience as determined relevant by the agency.
  • Word, Excel, PowerPoint, Access
• Preferred Qualifications:
  • Bachelor’s Degree
  • Proofreading, editing, attention to detail
  • Basic accounting principles, practices, standards
  • Basic administrative principles, practices
  • Independent judgment in evaluating situations
  • Independent judgment in making decisions
  • Effective oral & written communication
  • Planning & projecting future fiscal & staff needs
  • Read/comprehend/apply pertinent laws/regs/guidelines

Recruiter Contact Information

Name: Ashley Webb

Email: Ashley.Webb@ks.gov

Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

Transcripts

DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Resume
• Cover Letter

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.