Executive Assistant

Who We Are

The United Group of Companies, Inc. – celebrating over 50 Years in Business - specializes in all phases of real estate: development, financing, construction, and property management. Our unique Company delivers a high-quality product and high-end resident experiences within active adult senior living, student housing, multi-family communities housing, commercial properties, and mixed-use neighborhoods . UGOC, and at times with joint-venture partners, has developed and financed over $5 billion dollars of real estate projects, acquired more than $500 million in projects and managed 1.5 million square feet of commercial space and over 20,000 apartments units.

We are honored to have been voted by our employees as one of the Albany Times Union's Top Workplaces for eight consecutive years, along with being named a national Top Workplaces USA employer for four consecutive years, most recently for 2024. We are also thrilled that our management company, United Plus Property Management (UPPM), has earned the Accredited Management Organization (AMO®) of the Year Award for 2024!

To learn more about us: https://www.ugoc.com/

Join Our Team!

We have an immediate need for a Executive Assistant to join our team at our Corporate office in Troy, NY. This is a full-time role, reporting to the Vice President of Development Services.

Highlights of this position’s responsibilities include:

• Full job description will be available during the interview process

• Word processing (Microsoft Word and Excel).
• Answers telephones, screens calls, takes messages, and routes to the appropriate personnel.
• Opens and processes incoming mail and prepares outgoing mail.
• Maintains established filing system(s).
• Coordinates and maintains daily schedules.
• Composes and/or takes and transcribes correspondences of a complex, and at times confidential nature.
• Arranges conferences and/or meetings.
• Attends meetings; records, transcribes, and distributes meeting minutes with follow up as needed.
• Participates in the development and implementation of new procedures.
• Handles travel coordination for Executives.
• Researches topics of interest, compiles, and coordinates material as needed.
• Responsible for special project needs and client requirements as requested by the Project Manager(s) and other personnel.
• Coordinates work by internal teams, lawyers, and clients for the purpose of the production and completion of a specific product.
• Tracks and/or monitors the status of various phases of an acquisition or sale development of a new project, and/or a re/financing transaction.
• Provides frequent updates to Executives with respect to specific issues and/or projects.
• Handles additional duties and responsibilities as requested or assigned.
• Provides coverage for administrative personnel on an as needed basis.

Job Overview Qualifications

• Job Type Compensation: Executive Assistant; $24.04/hour
• Schedule: Full-Time, Monday – Friday 8:00 am – 5:00 pm
• Required Education: Minimum High School Education or equivalent is required.
• Required Experience: Minimum 2 years of experience; Experience in real estate or property management is a plus
• Qualities: professional demeanor; ability to serve as a role model; excellent attention to detail with accuracy; deadline oriented; self-starter with initiative; great interpersonal/communication skills

Benefits Perks

• Benefits: Medical, Dental, Vision, Life Insurance, 401k Match (4%), PTO
  • Medical – Highmark BlueShield of Northeastern NY with HSA option; eligibility 1st of the month following 60 days
  • Dental/Vision – Guardian; eligibility 1st of the month following 60 days
  • Life Insurance – Company paid Basic Life Insurance Policy (1x Annual Salary) with additional Voluntary Life Plans; eligibility 1st of the month following 60 days
  • Retirement Plan – Voya Financial; Eligibility After 1 Year of Service; 4% Company Match
  • Additional Benefits – Employee Assistance Program; United Concierge Medicine (telemedicine service, including Mental Health); Calm App Premium Subscription; Learning Care Group (childcare tuition discount); Tuition Assistance Program
  • PTO – Personal (24 Hours), Sick (56 Hours), and Vacation Time (80 Hours; escalated based on years of service up to 160 Hours); eligibility after 90-day Introductory Period
  • Holidays – 10 Company Paid Holidays

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected class covered by law.